General
These processing options specify the default values that the system applies when you run the report.
- 1. Begin Date
Use this processing option to specify the beginning date of the fiscal year that the system will use for employment figures. If you are using Payroll, the report lists only those employees who were included in the pay period as of the last day of the fiscal year. If you are not using Payroll, the report includes only those employees whose employment status is active (not terminated or on leave of absence) on the last day of the fiscal year. New hire figures include the entire fiscal year.
The Equal Employment Opportunity Commission recommends that you use July 1 as the beginning date of the fiscal year.
- 2. End Date
Use this processing option to enter the ending date of the fiscal year to be used for employment figures. If you are using Payroll, the report lists only those employees who were included in the pay period that includes the last day of the fiscal year. If you are not using Payroll, the report includes only those employees whose employment status is active (not terminated or on leave of absence) on the last day of the fiscal year. New hire figures include the entire fiscal year.
The Equal Employment Opportunity Commission recommends that you use June 30 as the ending date of the fiscal year.
- 3. Company
Use this processing option to specify the code that represents the company.
This code is assigned by the Equal Employment Opportunity Commission (EEOC) to identify a specific organization, fund, or other entity. The code is used for government reports, such as EEO-1. Do not include hyphens in the value that you enter. The system will add appropriate hyphens when you print reports.
- 4. EEOC Control Number (Equal Employment Opportunity Commission Control Number)
Use this processing option to enter the unique, 8 digit number that the State and Local Reporting Committee of the Equal Employment Opportunity Commission (EEOC) assigns to a jurisdiction. The 8th position of the number may be alphabetic for special districts. The first through seventh digits are always numeric. If you are unsure of the control number, consult the EEO-4 coordinator.
- 5. Report Function(s)
Use this processing option to enter the function codes that are defined by the Equal Employment Opportunity Commission (EEOC). Each code represents a job function that is performed by employees in an jurisdiction. When you enter more than one code, enter a space between codes. Values are:
1: Financial Administration/General Control
2: Streets and Highways
3: Public Welfare
4: Police Protection
5: Fire Protection
6: Natural Resources/Parks and Recreation
7: Hospitals and Sanatoriums
8: Health
9: Housing
10: Community Development
11: Corrections
12: Utilities and Transportation
13: Sanitation and Sewage
14: Employment Security State Governments Only
15: Other
Jurisdictions with fewer than 1000 full time employees can print the report in these two ways:
Print one report for all functions that includes all employees who perform functions with fewer than 100 employees.
Print a separate report for each function that is performed by 100 or more employees.
Jurisdictions with 1000 or more full time employees must print a separate report for each function that is performed by the employees in the jurisdiction. If more than one function is performed by the jurisdiction, complete the summary sheet that is provided by the EEOC, which enables you to specify all of the functions that are performed by the employees in the jurisdiction. Submit the summary sheet and up to 15 separate function reports in one package.
The function codes that you enter in this processing option are used for report headings only. The codes are not used for selecting the records that appear on the report. The method that you use to identify the functions that employees perform varies by organization. You can use the data selection for the report to accommodate the organization rules for function identification. You must run the report for each function individually.
- 6. Full time Code(s)
Use this processing option to enter the codes that the organization uses to identify full time employees. If an employee who is included on the report has an employment status (EST) code that does not match one of the codes in this processing option, the employee will be included in the other than full time employees section of the report. If blank is a valid code, enter it in this format: ' ' (single quote followed by a space and then another single quote). When you enter multiple codes, enter a space between each code (for example, 1 2 3).
- 7. Page Number
Use this processing option to enter the page number to print on the first page of the EEO-4 report. Subsequent page numbers will increment by 1.