Understanding Requisition Status Updates

The organization might require that a new requisition be approved by a higher level of management before it can be filled. In this case, when you (the requestor) enter a requisition, you can indicate that it is waiting for approval. When the approving manager approves or rejects the requisition, the requisition status must be updated accordingly.

Typically, you wait until a requisition is approved before you begin searching for candidates to fill the requisition. The system does not enable you to hire a candidate to fill a requisition unless the requisition status is approved.

The demonstration data for the system includes a workflow process for requisition approvals. You can enable this workflow process when you set up the system. If the workflow process is enabled, these events happen after you enter a requisition:

• The system automatically notifies the person who is authorized to approve requisitions (the approving manager) that a requisition is waiting for approval.

• When the approving manager approves or rejects a requisition, the system automatically updates the requisition status.

  If the manager approves the requisition, the system also updates the Approved By field.

If you have activated this workflow process, you do not need to manually update the requisition status when the requisition is approved or rejected. Instead, the system automatically updates the requisition status for you. If you are not using the workflow process, you or the approving manager must manually update the status of the requisition.

When you update the status of a requisition using workflow, the approving manager receives a workflow message saying that a requisition is waiting for approval. The message containing the requisition appears in the Requisition Approval mailbox in the Work Center program (P012501).