Entering an Education Competency

Access the Education form.

If a specific educational institution does not exist in the predefined list when an employee enters an education competency, the employee must add a code for the institution. After an employee adds a new code, the administrator can change, approve, or reject the code.

See "Approving Employee-Entered Codes for External Learning" in the JD Edwards EnterpriseOne Applications Human Resources Implementation Guide.

To enter an education competency:

1. On Education, complete these required fields:

   • Competency Code

   • Institution Code

2. To add an institution if one does not exist in the predefined list, click the Add New Institution button

   Note: For this button to appear, the Can EE Enter Institution setting must be Yes in the Common Settings for HR Employee Self Service Programs (P05004).

   See Understanding Self-Service Web Pages.

3. Complete any of these optional fields, and click OK:

   • Location

   • Degree Date

   • GPA Rating (Grade Point Average)

   • GradeBase

   • Honorary

4. Repeat steps 2 and 3 for each education competency that you want to enter.

   • Education

     Enter a code that identifies a competency table or category for which you can track employee competencies. Values are:

     01: Training

     02: Skill

     03: Accomplishment

     04: Certification

     05: Degree

     06: Language

     This is a UDC (05/CY), but the values are hard-coded and cannot be changed. Therefore, each of the competencies that you track must pertain to one of these competency types. Adding additional values to this list requires system configurations.

   • Institution Code

     Enter a UDC (05/IC) that represents the educational institution from which you obtained your degree.

     If the Can Others See Institution setting is Yes in the Common Settings for HR Employee SelfService Program (P05004), the Search for Institution Visual Assist form will display unconfirmed institutions.

   • Add New Institution

     For this button to appear, the setting Can EE Enter Institution must be Yes in the Common Settings for HR Employee Self Service Programs (P05004).

     See Understanding Self-Service Web Pages.

     If an educational institution code does not exist, click the Add New Institution button. Enter an institution description and the system will add a record for the new institution with an institution code to UDC (05/IC), with a special handling code of 1. A record will also be added to the Unconfirmed External Training Additional Information table (F05108) with additional information about who added the record and when.

     Note: If a UDC record for an institution contains a special handling code of 1, an employee entered the institution and should not be deleted.

   • Location

     Enter the city or region where the educational institution is located.

   • Degree Date

     Enter the date on which the employee graduated and earned a degree.

   • GPA Rating

     Enter the overall grade or scale on which a student's grade point average is based.

   • GradeBase

     Enter the mathematical average of all of the grades that a student earns in a class.

   • Honorary

     Enter a value that indicates whether the student graduated with honors.