Setting Up the Negative RDO Accrual

Access the Basic DBA Information form.

To set up the negative RDO accrual:

1. Enter N in the Print Method field.

2. Enter G in the Source of Calculation field.

3. Enter W in the Method of Calculation field.

4. Enter a value of 1.00- (negative) in the Amount Rate 1 field.

5. Enter Y in fields 1 through 5 in the Pay Period of the Month section, and then click OK.

6. On the General Accounting/Arrearage Information form, enter M in the Effect on GL field and click OK.

7. On the Basis of Calculation field, enter the DBA code of the RDO Accrual in the From PDBA and Thru PDBA fields and then click OK.

8. On the Tax Instructions - Australia and New Zealand form, click OK.

9. On the Basic DBA Information form, click Cancel.

10. On the Work With PDBAs form, click Find.

11. Select the DBA that you just set up in the detail area and click Select.

12. On the Basic DBA Information form, select Rollover Setup from the Form menu.

13. On the Rollover Setup Window form, enter the PDBA code of the pay type that you use to track RDO time taken in the Related PDBA field.

14. Complete the steps for setting up rollover information.

15. On the Rollover Setup Window form, click OK to return to Basic DBA Information.

16. On the Basic DBA Information form, click OK to save the changes, and then click Cancel.

    • Accrual

      Enter a code that specifies the type of payroll entry. Values are:

      P: Time Cards (earnings)

      D: Deductions withheld

      B: Benefit (both cash and non-cash)

      A: Time accrual, such as sick and vacation time

      Note: You cannot change these values.

      When you enter an asterisk (*) in this field, the system displays all four types of PDBAs.

    • DBA Code

      Enter a code that defines the type of pay, deduction, benefit, or accrual.

      Pay types are numbered from 1 to 999. Deductions and benefits are numbered from 1000 to 9999.

    • Paystub Text

      Enter the text that you want the system to print on the employee's paystub. If you are using the Time and Labor system, the system does not create payments. However, this field is required to complete the form. Generally, you enter a description of the PDBA.

    • Amount Rate 1

      Enter a value that specifies a percentage, a monetary amount, or an hourly rate, depending on where it is used. Values are:

      1: For a deduction, benefit, or accrual, the meaning of this value depends on the method of calculation. The method determines whether the deduction is a flat monetary amount, a percentage, or a multiplication rate. Table method DBAs, depending on which table method they use, can either use this amount in the calculation or ignore it. If there are exceptions to the table calculation, you can override the table code in the detail area, set up a flat monetary DBA amount, or override the amount with a one-time override for a timecard.

      2: For a pay type, amounts entered in this field override the hourly rate.

    • Pay Period of the Month

      Enter a code designating the pay period in which the system calculates the DBA/auto deposit. Values are:

      Y: Take the DBA/auto deposit during the current period.

      N: Do not take the DBA/auto deposit during the current period.

      *: Take the DBA/auto deposit only during the first pay period of each month that the employee works based on the ending date of this month's pay period.

      Blank: Continue to look for a code at the lower level. The system searches for DBA/auto deposit rules first at the employee level, then at the group level, and finally at the DBA master level. If the field is blank at all levels, the system does not calculate the DBA/auto deposit in that period.

      M: Applies only to benefits based on gross hours or amounts. An M in the fifth field only tells the system to calculate the benefit during the special timecard post. An M implies a Yes for a weekly withholding frequency.