Time Entry
To enter bonus or cash out payments, you must use a bonus or cash out pay type. However, two methods are available to enter back pay timecards:
Enter the timecard using a pay type that has pay source 4 (AU Back Pay).
Use any standard pay type and select the Back Pay Flag option on the time entry form.
When you use the Back Pay Flag option, you do not need to enter a back pay pay type on the timecard. However, when you enter a back pay pay type on a timecard, the system automatically selects and disables the Back Pay Flag option.
When you enter timecards for back pay payments, you must also specify the from and through date of the payment. The system uses these dates to determine the employee's earnings and tax history for the time period, and to determine which tax method to use when calculating tax for the payment.
You cannot mark a timecard as a back pay payment if the pay type that is associated with that timecard is a cash out (pay source 5) or bonus (pay source 6) pay type.
Additionally, when you enter a bonus payment that covers only one pay period, do not use a pay type with pay source 6 (AU Bonus). Pay types with this pay source should be used only when the bonus covers multiple periods.