Understanding ROE Web

The Canadian government has recently began accepting ROE submissions online using the ROE Web system. ROE Web also enables employers to submit XML or flat files that include batches of ROE information. Employers can choose, at their discretion, whether they submit XML or flat files.

Note: The Canadian government no longer accepts laser ROEs. Therefore, all employers who currently submit laser ROEs must revert to filing paper ROEs or using ROE Web.

ROE Web enables employers to submit ROE information in two ways:

• Enter ROE information online.

• Create batch XML or flat files to submit to the Canadian government.

Whichever method you choose, you must first create ROEs using the ROE workbench. The ROE creation process gathers the information that you need to enter ROE information online, or to create XML and flat files.

To enter ROE information online, you first complete the steps for creating an ROE. Once the ROE is created, you use the information to enter the ROE online. Contact your taxing authority to obtain the correct website, login credentials, and online entry instructions.

To create an XML or flat file that contains ROE information, you must first use the ROE Workbench to create the ROEs. After you have created the ROEs, you complete these steps:

1. Using Form menu options, generate XML and flat files for multiple ROEs.

2. Using Row menu options, generate XML and flat files for a single ROE.

3. Submit your files to the appropriate taxing authority.

When you select an option to generate flat or XML files for ROEs, the system launches the Print ROE/Update History program (R770631B). This program:

• Includes 53 weeks of data for each selected employee.

• Calls the R770631D program, which creates the XML and flat files for ROEs.

• Validates data against the XML file requirements.

• Updates the system with the processing status.

  When you process files in draft mode, the system clears the DMT, PCT#, and ROEN fields in the F0717, F0717A, F07171, and the F06176 tables, enabling users to continue to update the ROEs using the EnterpriseOne system. When you process files in final submission mode, the system updates the ROEN field with XMLS. This value specifies that the ROE(s) have been created in final submission mode, and users can no longer update or print the ROE from the EnterpriseOne system. All ROE maintenance after final submission processing must be done online using ROE Web.