Voiding a Payment

Access the Void Cheque form.

After you complete the steps to void a payment, the system creates an interim payment for the void. To process the void, process interim payments.

Reissue?

Select the Reissue option only if all of the payments that you are voiding are checks and you want the new checks to contain the same information (except the check numbers and check dates) as the voided checks.

I C (interim check code)

Review this code to determine the status of the payment. The code indicates one of these conditions:

Blank: The payment was processed in a regular payroll cycle.

I: The payment was processed as an interim. Interim payments can include replacements for both regular voided payments and manually voided payments.

X: The payment is an original payment that has been voided.

I S (interim check status)

Enter a code that indicates the type of payment that the system generated. Values are:

A: Automatic deposit

C: Computer-generated payment

V: Voided regular payment

M: Manually-generated payment

Z: Voided manual payment

If the code is M, the automatic accounting instruction (AAI) for the payroll manual check bank are used to generate the cash entry. If the code is C or blank, the AAI for the normal payroll bank is used.

Cheque Replaced

Review this field to verify that it contains the number of the check that was voided and reissued as the current check. It was replaced by this check.

Vd/Re Date (void/reissue date)

Enter the date this check was voided or reissued.