Understanding New Hire Reports and Magnetic Media Files

After you generate the workfile for new hire reporting, you can create state-specific reports and magnetic media files. Although new hire reporting requirements vary among states, the workfile that you create includes information for all states. The state-specific programs for creating the actual reports and magnetic media files use the information from the workfile that is required for the specified states.

If you conduct business in more than one state, you might need to create reports for multiple states. You can process information for one state at a time, or you can process multiple states simultaneously. You can process information for one state only, or you can process multiple states simultaneously.

To simplify working with new hire reports for multiple states, you can use the Government Reporting - Report Setup program (P074001R) to access the report versions and magnetic media programs for all states.

You can generate reports only, generate the magnetic media files only, or perform these tasks simultaneously. However you process new hire information, you generate and review reports before you send the magnetic media files to the government. When you are satisfied that the information is correct, you can copy the files to magnetic tape and submit them to the appropriate government agency.

Note:

When you generate the magnetic media files, the system uses a table conversion program to create a flat file in the export folder on the workstation. To run the reports on the server, have the system administrator add the export directory to the server.