Understanding the Quarterly Tax Filing Process
ADP Tax Filing Service Standalone is an automated system that enables you to outsource federal, state, and local payroll tax reporting. You can integrate the data that you create in JD Edwards EnterpriseOne Payroll with ADP Tax Filing Service Standalone. This combination enables you to process payroll using JD Edwards EnterpriseOne and have ADP report the associated payroll tax information to federal, state, and local taxing authorities for you.
To process tax data that you generate using JD Edwards EnterpriseOne Payroll in ADP Tax Filing Service Standalone, you must create the Quarterly flat file. This flat file contains tax information that the system creates after the final update step of the of the payroll cycle at the end of each quarter, and the information appears in a format that ADP Tax Filing Service Standalone can read.
To create this flat file, you must first set up a version of the ADP TaxService Quarterly File program (R078504). This version requires data selection that includes all information that you need to process for the entire quarter.
The flat file that you create is stored in the export folder and is
named CCCCMMDD.qtr, where CCCC is the ADP company code, MM is the
month, and DD is the day of the quarter end date. For example, if the ADP company number
for Company A is 5555, the name of the Quarterly flat file that the system creates for
the quarter ending date of December 31, 2000 is 55551231.qtr.
You create the Quarterly flat file at the end of the quarter, after you run the final update for the last pay period of that quarter.
To file the quarterly reports, ADP requires complete employee name information in Address Book. Complete the Alpha Name
field for each employee in the payroll cycle using this format:
Last Name, comma, space, First Name, space, Middle Name.
For example: Smith, John James
If the employee has suffix information that you need to include (such as Jr. or II), use this format in the Alpha Name field:
Last Name, space, suffix, comma, First Name,space, Middle Name.
For example: Smith Jr., John James