Individual Employee Records

You might inadvertently include in a payroll ID an employee who should not get paid in that payroll cycle. For example, you might use an incorrect selection criteria for the pre-payroll processing or forget to change an employee's status to Terminated.

You can use the employee reset option to remove an employee from a payroll ID without rerunning pre-payroll. You can reset only one employee record at a time.

When an employee is included in a payroll ID, the system locks the employee's record. Resetting unlocks the employee's record. When you reset an employee's record, the system deletes all transactions for the employee except for those that you added to the system, such as timecards.

Note: After you print payments or process pro forma journal entries, you cannot reset an individual employee record, which prevents you from posting incorrect journal entry information to the general ledger and from sending incorrect information to banks if you create automatic deposits.