1. Payroll Implementation Guide
  2. Printing Payments

Printing Payments

After you process pre-payroll and verify that the information is correct, you can print payments for employees. A payroll ID can include employees who are set up to receive checks, automatic deposit advice slips, or both.

Employees who are set up to receive different types of payments can be included in the same payroll ID. For example, a payroll ID might include some employees who are paid by check and some who are paid by automatic deposit. When you process payments for a payroll ID that includes some employees who are paid by check and others who are paid by automatic deposit, you can do either of these actions:

  • Run the Print Payments program (P07230) once and print both checks and automatic deposit advice forms.

  • Run the Print Payments program twice, the first time to print checks, and the second time to print automatic deposit advice forms.

Individual employees can choose to receive part of their payment in the form of a check and another part in the form of an automatic deposit. For example, an employee whose net pay is 1000.00 USD per pay period might choose to receive a check for 200.00 USD and an automatic deposit of 800.00 USD.

When the payroll ID includes employees who are set up for automatic deposit, you must also instruct the system to generate an automatic deposit bank file, which contains the information that the bank needs to transfer funds to the employees' bank accounts. You can generate the automatic deposit bank file when you print payments, or you can generate the file separately, after you print the payments. In some cases, employees might work for multiple companies or they might receive different types of pay during a payroll cycle. These situations might cause the system to create multiple payments for an employee. The system automatically creates separate payments in each of these scenarios:

  • The system creates a separate payment for any pay that an employee receives from a pay type or cash benefit that is set up with S (separate payment) in the Print Method field.

  • The system creates a separate payment for each corporate tax ID in which the employee works during the pay period.

    The system also generates separate automatic-deposit bank files for each corporate tax ID that is processed during a payroll cycle.

  • The system creates separate payments if the timecards for an employee use different payroll disbursement bank accounts.

    The system also generates separate automatic-deposit bank files for each payroll disbursement bank account that is derived during a payroll cycle. These bank account numbers are derived based on the payroll AAIs and information from the employee's timecards.

    Note: The system can print a maximum of 14 lines on a paystub. When you set up payment information, you can specify the number of lines (14 or fewer) that you want to print on a paystub. If an employee's paystub needs more lines, the system prints an overflow attachment in addition to the payment. The attachment contains all remaining lines. If an employee's net pay is zero, the system prints an attachment instead of a payment.