1. Payroll Implementation Guide
  2. Reviewing Pro Forma Journal Entries Online

Reviewing Pro Forma Journal Entries Online

Access the Work With Compressed Payroll Journals form.

Batch Number

Review the number that identifies a group of transactions that the system processes and balances as a unit. When you enter a batch, you can either assign a batch number or let the system assign it using the Next Numbers program.

Co (company code)

Review the code that identifies a specific organization, fund, or other reporting entity. The company code must already exist in the Company Constants table (F0010) and must identify a reporting entity that has a complete balance sheet. At this level, you can have intercompany transactions.

Note: You can use company 00000 for default values such as dates and AAIs. You cannot use company 00000 for transaction entries.
Doc Type (document type)

Review the UDC (00/DT) that identifies the origin and purpose of the transaction. The system reserves several prefixes for document types, such as vouchers, invoices, receipts, and timesheets. The reserved document-type prefixes for codes are:

P: Accounts payable documents.

R: Accounts receivable documents.

T: Time and Pay documents.

I: Inventory documents.

O: Purchase order documents.

S: Sales order documents.

Reference 1

Review the number that provides an audit trail for specific transactions, such as a payment number for payment processing.

FY (fiscal year)

Review the fiscal year. Generally, you can either enter a number in this field or leave it blank to indicate the current fiscal year (as defined on the Company Setup form).

Specify the year at the end of the first period rather than the year at the end of the fiscal period. For example, a fiscal year begins October 1, 1998, and ends September 30, 1999. The end of the first period is October 31, 1998. Specify the year 98 rather than 99.

Per No (period number)

Review the number indicating the current accounting period. This number, used in conjunction with the Company Constants table (F0010) and the General Constants table (F0009), allows the user to define up to 14 accounting periods. The current period number is used to determine posted before and posted after cut-off warning messages. It is also used as the default accounting period in the preparation of financial reports.

G/L Date (general ledger date)

Review the date that identifies the financial period to which the transaction will be posted. You define financial periods for a date pattern code that you assign to the company record. The system compares the date that you enter on the transaction to the fiscal date pattern that is assigned to the company to retrieve the appropriate fiscal period number, as well as to perform date validations.

Account Number

Review the account number for the account in the general ledger. Use one of these formats to enter account numbers:

  • Standard account number (business unit.object.subsidiary or flex format).

  • Third general ledger number (maximum of 25 digits).

  • Account ID number. The number is eight digits long.

  • Speed code, which is a two-character code that you concatenate to the AAI item SP.

    You can then enter the code instead of an account number.

The first character of the account number indicates its format. You define the account format in the General Accounting constants.

Units

Review the quantity of something that is identified by a unit of measure. For example, it can be the number of barrels, boxes, cubic yards, gallons, hours, and so on.

Address Number

Review the number that identifies an entry in the JD Edwards EnterpriseOne Address Book system, such as employee, applicant, participant, customer, supplier, tenant, or location.

A M (account mode)

Review the code that indicates which of the three general ledger account numbers is being used for data entry. Values are:

1: The short account ID number. If you enter 1 in this field, the system does not retrieve any journal entries records for review because the payroll journal always stores the account number using the standard long account format.

2: The standard long account number.

3: The long (unstructured, 24-byte) account number. If you enter 3 in this field, the system does not retrieve any journal entries records for review because the payroll journal always stores the account number using the long account number format.

7: The first character of the account number indicates the format of the account number. You can also define special characters in the Accounting Constants table (F0009) to facilitate data entry. For example:

/: For the unstructured account number.

*: For the short account ID number.

Blank: For the business unit.object.subsidiary number. For example, if the account mode is 7 and the first character of the account number is *, then the account number was entered as the short account ID number.

Note: If you enter any value other than 2 in this field, the system does not retrieve any journal entries records for review because the payroll journal always stores the account number using the standard long account format. If you do not specify any value, the system automatically retrieves all journal entry records.
Explanation Alpha Name

Review the explanation.

Explanation -Remark-

Review the remark that describes the purpose for using an account or conveys any other information that the user wants about the transaction.

Serial Number

Review the 25-character alphanumeric number that you can use as an alternate asset identification number. You might use this number to track assets by the manufacturer's serial number. You are not required to use a serial number to identify an asset. Every serial number that you enter must be unique.

Business Unit

Review the alphanumeric code that identifies a separate entity within a business for which you want to track costs. For example, a business unit might be a warehouse location, job, project, work center, branch, or plant.

You can assign a business unit to a document, entity, or person for purposes of responsibility reporting. For example, the system provides reports of open accounts payable and accounts receivable by business unit to track equipment by responsible department.

Business unit security might prevent you from viewing information about business units for which you have no authority.

Obj Acct (object account)

Review the portion of a general ledger account that refers to the division of the cost code (for example, labor, materials, and equipment) into subcategories. For example, you can divide the cost code for labor into regular time, premium time, and burden.

Note: If you use a flexible chart of accounts and the object account is set to six digits, you should use all six digits. For example, entering 000456 is not the same as entering 456 because, if you enter 456, the system enters three blank spaces to fill a six-digit object.
Sub (subsidiary)

Review the subset of an object account. Subsidiary accounts include detailed records of the accounting activity for an object account.

Note: If you are using a flexible chart of accounts and the object account is set to six digits, you must use all six digits. For example, entering 000456 is not the same as entering 456 because, if you enter 456, the system enters three blank spaces to fill a six-digit object.
Subledger

Review the code that identifies a detailed, auxiliary account within a general ledger account. A subledger can be an equipment item number or an address book number. If you enter a subledger, you must also specify the subledger type.

Sub Type (subledger type)

Review the UDC (00/ST) that is used with the Subledger field to identify the subledger type and how the system performs subledger editing. On the User Defined Codes form, the second line of the description controls how the system performs editing. This value is either hard-coded or user-defined. Values include:

A: Alphanumeric field, do not edit.

N: Numeric field, right justify and zero fill.

C: Alphanumeric field, right justify and blank fill.

Phase

Review the UDC (00/W1) that indicates the current stage or phase of development for a work order. You can assign a work order to only one phase code at a time.

Note: Certain forms contain a processing option that enables you to enter a default value for this field. If you enter a default value on a form for which you have set this processing option, the system displays the value in the appropriate fields on any work orders that you create. The system also displays the value on the Project Setup form. You can either accept or override the default value.
Job Typ (job type)

Review the job type. You associate pay and benefit information with a job type when you define jobs in Job Entry and Evaluation (P08001). Certain pay and benefit information that you associate with a job type is automatically copied to the Employee Entry forms when you are adding a new employee to the database.

Job Step

Review the UDC (07/GS) that designates a specific level within a particular job type. The system uses this code in conjunction with job type to determine pay rates by job in the Pay Rates table.

Home Business Unit

Review the number of the business unit in which the employee generally resides.

Cur Cod (currency code)

Review the code that identifies the currency of a transaction.

Exchange Rate

Review the number (exchange rate) that a foreign currency amount is multiplied by or divided by to calculate a domestic currency amount.

The number in this field can have a maximum of seven decimal positions. If more are entered, the system adjusts to the nearest seven decimal positions.

Date Updated

Review the date that specifies the last update to the file record.

Doc Co (document company)

Review the number that, with the document number, document type, and general ledger date, uniquely identifies an original document, such as invoice, voucher, or journal entry.

If you use the Next Numbers by Company/Fiscal Year feature, the Automatic Next Numbers program (X0010) uses the document company to retrieve the correct next number for that company.

If two or more original documents have the same document number and document type, you can use the document company to locate the desired document.

Line Number

Review the number that identifies multiple occurrences, such as line numbers on a purchase order or other document. Generally, the system assigns this number, but in some cases you can override it.

P C (posted code)

Review the code that the system uses to determine whether a transaction is available for the post process. Values are:

Blank: Unposted.

D: Posted.

P: Posted or posting. Depending on the type of transaction, this code has different meanings. If the code is assigned to an Account Ledger record (F0911), it indicates a posted status. If the code is assigned to any other transaction, it indicates that the system attempted to post the record but failed, due to an error it encountered.

M: Model. The transaction is a model journal entry.

Century

Review the calendar century that is associated with the year. Enter the first two digits of the year.

For example, 19 indicates any year beginning with 19 (1998, 1999), 20 indicates any year beginning with 20 (2000, 2001), and so on.

Program ID

Review the number that identifies the batch or interactive program (batch or interactive object). For example, the number of the Sales Order Entry interactive program is P4210, and the number of the Print Invoices batch process report is R42565.

The program ID is a variable length value. It is assigned according to a structured syntax in the form TSSXXX. This list describes the values in the syntax:

  • T: The first character of the number is alphabetic and identifies the type, such as P for Program, R for Report, and so on. For example, the value P in the number P4210 indicates that the object is a program.

  • SS: The second and third characters of the number are numeric and identify the system code. For example, the value 42 in the number P4210 indicates that this program belongs to system 42, which is the JD Edwards EnterpriseOne Sales Order Processing system.

  • XXX: The remaining characters of the number are numeric and identify a unique program or report. For example, the value 10 in the number P4210 indicates that this is the Sales Order Entry program.

JE Line Number (journal entry line number)

Review the number that designates a line within a journal entry. The system uses this field to sequence the journal entry lines for inquiry purposes.

LT (ledger types)

Review the UDC (09/LT) that specifies the type of ledger, such as AA (Actual Amounts), BA (Budget Amount), or AU (Actual Units). You can set up multiple, concurrent accounting ledgers within the general ledger to establish an audit trail for all transactions.