1. Payroll Implementation Guide
  2. Understanding the Rollover Process

Understanding the Rollover Process

To carry PDBA balances forward at the end of the year and to create the beginning balances for the next year, you can run rollovers either during payroll cycles or between payroll cycles.

In some cases, you might want to roll over DBA balances at times other than the end of the calendar year. For example, you might want to roll over vacation accrual balances on employees' hire dates. You use Leave Balance Rollover (R073910) to process DBAs that are set up to roll over balances at times other than the end of the standard calendar year. Use these guidelines to determine when to run this rollover program:

  • If you have DBAs that roll over balances at the end of the fiscal year, run the rollover program before you process the payroll cycle that includes the first day of the new fiscal year.

  • For DBAs that roll over balances at the end of a fiscal year, the date on which you run the rollover program is the same for all employees.

  • If you have DBAs that roll over balances on anniversary dates, run the rollover program once per pay period per payroll ID to ensure that each employee's balance is rolled over at the appropriate time.

  • For DBAs that roll over balances on anniversary dates, the date on which you run the rollover program varies for each employee.

    The rollover program rolls over balances for only those employees whose anniversary dates are included in the current payroll cycle.

The rollover program uses the pay-period ending date that you specify in the processing options to determine which employees' DBA balances to roll over.

You can run Leave Balance Rollover in any of these modes:

  • Report-only

  • Proof

  • Update

When you run the rollover program in report-only mode, the system creates the Rollover Anniversary report but does not create the F07149 table. To create the workfile, you must run the rollover program in proof mode. When you run the rollover program in proof mode, it creates the Rollover Anniversary report and the F07149 table. When you run the rollover program in update mode, the system uses the F07149 table to update the F06147 table. Therefore, you must run the rollover program in proof mode before you run it in update mode.