1. Time and Labor Implementation Guide
  2. Document Type T5 - Equipment Distribution Journal Entries

Document Type T5 - Equipment Distribution Journal Entries

Document type T5 journal entries designate billings associated with the use of equipment and the offsets for equipment revenue.

The system creates journal entries for equipment distribution from timecards. Equipment distribution journal entries can be generated during either the payroll cycle or when you generate timecard journal entries in the JD Edwards EnterpriseOne Time and Labor system.

Four possible general ledger dates exist for journal entries created during the payroll cycle:

  • The work date, which is the work date on the timecard.

  • The period ending date, which is the pay period ending date.

  • The cost period can be used with the creation of payroll journal entries for a transition period.

    Journal entries for those timecards with work dates falling into the preceding accounting period are assigned a general ledger date equal to the last day of the preceding accounting period. Journal entries for those timecards with work dates in the succeeding period are assigned a general ledger date equal to the pay-period ending date in pre-payroll processing.

  • An override date can be used when you submit the journal entry creation job.

    The date that you define becomes the general ledger date for all journal entries.

If you use the JD Edwards EnterpriseOne Payroll system, define which general ledger date to use for T5s in the payroll journal entry step of the payroll cycle. When you generate timecard journal entries using the JD Edwards EnterpriseOne Time and Labor system, you must specify whether the system uses the general ledger date or the system date in the processing options for Generate Timecard Entries program (R052901).

The specific journal entry types used for equipment distribution journal entries are as follows:

  • ED: Equipment billing distribution - debit entry

  • EO: Equipment billing (revenue) offset - credit entry

    Note: You must set up the credit entry in the equipment AAIs. See Setting Up Automatic Accounting Instructions for Fixed Assets in the Equipment Billing Guide for instructions.