1. Time and Labor Implementation Guide
  2. Document Type T4 - Labor Billing Distribution Journal Entries

Document Type T4 - Labor Billing Distribution Journal Entries

Document type T4 journal entries are for labor billings (also known as recharge) and associated revenue offsets.

You use T4 labor billings for:

  • Billing internally

    For example, charging other departments for maintenance people or charging a supervisor's billing rate to a job

  • Billing externally

    For example, service billing for consulting services

The system creates these journal entries from the billing rate value. To create T4s for an associated timecard, you must set Record Type (originally set up in the Employee Master table) on the timecard to one of these settings:

2:Payroll and recharge processing

3:Recharge processing only

The system creates journal entries for labor billing distribution from timecards during the payroll cycle or when you generate timecard journal entries using the JD Edwards EnterpriseOne Time Entry system.

Four possible general ledger dates exist for journal entries that are created during the payroll cycle:

  • The work date, which is the work date on the timecard.

  • The period ending date, which is the pay period ending date.

  • The cost period can be used with the creation of payroll journal entries for a transition period.

    Journal entries for those timecards with work dates falling into the preceding accounting period are assigned a general ledger date equal to the last day of the preceding accounting period. Journal entries for those timecards with work dates in the succeeding period are assigned a general ledger date equal to the pay-period ending date in pre-payroll processing.

  • An override date can be used when you submit the journal entry creation job.

    The date that you define becomes the general ledger date for all journal entries.

If you use the JD Edwards EnterpriseOne Payroll system, define which general ledger date to use for T4s in the payroll journal entry step of the payroll cycle. When you generate timecard journal entries using the JD Edwards EnterpriseOne Time Entry system, you must specify whether the system uses the general ledger date or the system date in the processing options for the Generate Timecard Entries program (R052901).

The specific journal types used for labor-billing distribution journal entries are as follows:

  • RD: Labor billing (recharge) distribution - debit entry

  • RO: Labor billing (revenue) offset - credit entry

  • IC: Intercompany settlements