Reviewing Batches of Journal Entries
After you generate pro forma journal entries, you can review them to verify whether they are correct. You do this by selecting Timecard Post/History Update menu (G05BT11), Timecard Journal Batch Review.You can review batches of journal entries based on the user ID, the batch number, a posting status, or a specific date range. You can review batches of pro forma journal entries to verify that they are error-free before you post them. You can review the pro forma journal entries that were generated from the payroll cycle, as well as those that were generated from timecards.
You also can review actual journal entries that the system creates when you post timecard journal entries to the general ledger, as well as the actual journal entries that were created during the final update step of the payroll cycle. Depending on how the company options are set up, the system might automatically post these actual payroll journal entries.
The system uses batch types to group the various kinds of journal entries. You can review these batch types:
Batch Type |
Description |
|---|---|
51 |
Timecard pro forma journal entries. You can review summary information only. Use the Journal Batch Proof report to locate any errors. |
41 |
Payroll pro forma journal entries. You can review summary information only. Use the Journal Batch Proof report to locate any errors. |
P |
Actual timecard journal entries that have been posted to the general ledger. |
7 |
Actual payroll journal entries that have been posted to the general ledger. |
If you discover errors when you review batches of pro forma journal entries, you must delete the entire batch, correct the errors, and then generate the pro forma journal entries again.
If you discover errors when you review batches of actual journal entries, you can use the General Journal Review program to do any of these actions to individual journal entries:
Revise unposted journal entries.
Delete unposted journal entries.
Void posted journal entries.
You can revise and delete actual journal entries only. You cannot revise or delete pro forma journal entries.