Reviewing the Payroll Journal Proof/Edit Report
After you process pro forma journal entries, you review the Payroll Journal Proof/Edit Report (R05229). Use this report to review the accuracy of the journal entries before you post the information to the general ledger. The system generates this report when you:
Process pro forma journal entries for timecards
Process the journal entry step of a payroll cycle.
The Journal Batch Proof report (R05229) lists the journal entry information by document types. Grouping journal entries by document type enables you to separate various types of accounts. The system uses these document types to group payroll journal entries:
T1: Payroll Disbursement Entries
T2: Payroll Labor Distribution
T3: Actual Burden Journal Entries
T4: Labor Billing Distribution
T4 journal entries are the only entries that have transactions involving multiple currencies and conversions. All other document types have entries made in the currency of the employee's home company, and no currency conversion is necessary.
T5: Equipment Distribution
T6: Payroll Accruals and Deferrals
Important: If errors appear on the Payroll Journal Proof/Edit report, you must correct the errors and rerun the pro forma journal entries.
This list contains examples of what might cause errors to appear on the Payroll Journal Proof/Edit report:
Inaccurate AAIs
An account number that was not yet added to the chart of accounts.
Incorrect setup of nontaxable benefits or accruals that were processed in the journal entries step.
Incorrectly entered timecard information.
In this case, if you are processing journal entries for a payroll cycle, you also must rerun pre-payroll.
The system does not recognize the corrections until you rerun the pro forma journal entries. If you do not rerun the pro forma journal entries after you correct the errors, the system creates the actual journal entries with errors.
When you are processing journal entries as part of a payroll cycle and you have not yet printed the payments, you can complete this procedure to correct inaccurate timecard information:
Rerun the journal entries step and delete the previous journal entries to remove the lockout code on the timecards.
Correct the inaccurate timecards.
Run a changes-only pre-payroll.
Rerun the journal entries step.
You can reprint the Payroll Journal Proof/Edit report when you want to print the report without re-creating the pro forma journal entries. The system prints the same proof report that was created during the last iteration of the process. The related payroll ID appears on the report when you reprint it. You can print this report as many times as necessary before you run the final update. After you run the final update, the system clears the Summarized Journal Entry Workfile (F063951), and the report does not produce any information.