Revising Timecards Created by Timecard Automation

The Reviewing and Approving Timecards program (P186601) enables you to access the Speed Time Entry program (P051121) to revise batches of timecards. You can revise timecards from the Reviewing and Approving Timecards program only after the system processes the batch of timecards and before you approve or cancel it. For example, after you review a batch of timecards and discover that it uses an incorrect value for paying overtime to employees in the warehouse, you can revise the batch of timecards. You can revise timecards by employee or by batch number. You can also revise the status of a batch of timecards.

You can revise current timecards that were created or changed for an employee regardless of batch number. For example, assume that you pay a quarterly bonus to employees who meet certain criteria on a project, such as being employed in the quarters before and after the current quarter. After reviewing the batch of timecards, you discover that one employee was not employed during the preceding quarter. The system enables you to remove the employee instead of reprocessing the entire batch.

You can revise new timecards that are created in a specific batch of timecards. For example, assume that the organization has a division that contains several departments. If some of the employees in a department entered their time incorrectly on their timecards, you can correct the specific timecards that require changes instead of canceling the entire batch. However, when you review batches of timecards that were created by the Overtime Rules Sets program, the system displays only newly created timecards. Changed timecards are part of an original batch and are not included when you review timecards by batch. To change original timecards, you can review the timecards by employee. Doing so shows you all of the current timecards for each employee, regardless of batch number.

Note: You cannot revise historical timecards.

This table describes the batch approval statuses:

Status	Description
Pending Approval	Batches of timecards arrive in the Reviewing and Approving Timecards program that are marked Pending Approval. Pending timecards cannot be included in a payroll cycle. You can revise and approve, or cancel batches of timecards or individual timecards.
Approved	After you approve a batch of timecards, the system changes the status to Approved and removes the Pending status from F06116. When you approve a batch of timecards, the system marks as approved all changes that were made after the timecards were generated, such as changed timecards and any new timecards that have been created. After changing the status to Approved, the system creates an Approval or Cancellation report and enables you to continue the pre-payroll process. As long as a batch of timecards is approved or canceled, you can delete the header record for the batch.
Canceled	When you cancel a batch of timecards, you reject the changes that were made to existing timecards and you reject the new timecards that were created. The system removes newly created timecards from F06116 and restores changed timecards to their original status. After changing the status of the batch to Canceled, the system creates an Approval or Cancellation report and, as appropriate, reverses the changes and deletes the new timecards. As long as a batch of timecards is approved or canceled, you can delete the header record for the batch.