Understanding Timecard Review and Revision

When a batch of timecards is pending approval, you can use the Reviewing and Approving program (P186601) to review, approve, or cancel the batch. Within the Timecard Automation module, when timecards are created in F06116, they are marked as pending. You cannot process pending timecards in a payroll cycle.

When you approve a batch of timecards, the system removes the pending marker, which enables the timecards to be included in a payroll cycle. When you cancel a batch of timecards, the system removes the timecards that were created by the Timecard Automation module from the F06116 table and returns to their original state any timecards that were changed. For example, when you use a timecard template to pay quarterly bonuses to the consulting staff, you might want to verify the accuracy of the timecards. You must approve the batch before you can process the timecards in a payroll cycle.

The Timecard Templates program (P186301), the Retroactive Pay Rules program (P186701), and the Overtime Rules program (P186401) each manage timecards differently. The view that you use to review batches of timecards might differ depending on which process created the timecards. Timecard templates create new timecards, retroactive pay rules create new timecards based on existing timecards, and overtime rule sets can create new timecards and change existing timecards.

A view is the manner in which the Reviewing and Approving Timecards program displays the header information, relationships between timecards, and information that is specific to the originating program for a batch of timecards. A relationship shows the connections between originating timecards and new or changed timecards.

The views that are available for each program include:

• Timecard Templates: Basic.

• Retroactive Pay Rules: Before, After, Both.

• Overtime Rule Sets: Before, After.

The Timecard Templates program uses a timecard template to create new timecards. You can review new timecards using a basic view. The term basic refers to the batch of timecards that the system creates. No relationships exist among these timecards.

The Retroactive Pay Rules program uses a retroactive pay rule and original timecards to create new timecards. You can review original and new timecards using before, after, or both views:

View	Description
Before	The batch of original timecards that the system uses. These timecards provide information for creating timecards. No relationship exists among these timecards.
After	The batch of new timecards that the system creates. These timecards are based on the original timecards that are displayed in the Before view. No original timecards are displayed, and all timecards displayed are new.
Both	The batch of timecards, including original timecards and timecards that the system creates. These timecards include the original timecards that are displayed in the Before view, and on which they are based. Original timecards are displayed in bold text; new timecards are displayed in plain text.

The Overtime Rule Sets program uses an overtime rule set and original timecards to create new timecards and change the original timecards. You can review new and changed timecards in Before or After view:

View	Description
Before	The batch of original and unchanged timecards that the system uses. These timecards provide information for creating or changing other timecards. No relationships exist among these timecards.
After	The batch of new and changed timecards that the system creates or changes. These timecards are based on the original timecards that are displayed in the Before view. Original timecards are displayed in bold text; new timecards are displayed in plain text.