1. Time and Labor Implementation Guide
  2. Scenario Three

Scenario Three

If the employee has existing timecards that do not use the autopay pay type, the system uses the basis of calculation of the DBA that you are overriding to determine whether to create zero-amount timecards. If the timecards that exist for the employee use pay types that are included in the basis of calculation for the DBA, the system prorates the DBA override amount across those timecards. This example illustrates how the system uses the basis of calculation to determine how to attach the DBA override to a timecard:

You enter a standalone override of 100 USD for a DBA for which the basis of calculation includes pay types 1 through 100. The employee, who is not an autopay employee, has these timecards in the system at the time you process the override through a payroll cycle:

  • Timecard 1: 15 hours using pay type 2

  • Timecard 2: 15 hours using pay type 50

  • Timecard 3: 15 hours using pay type 150

    The system prorates the amount of the DBA override across the existing timecards for which the pay type is included in the DBA basis of calculation. The DBA override amount is prorated and attached to the employee's timecard in this way:

    • 50 USD of the DBA override is attached to timecard 1.

    • 50 USD of the DBA override is attached to timecard 2.

    • None of the DBA override is attached to timecard 3, because pay type 150 is not included in the DBA basis of calculation.

If no timecards use pay types that are included in the DBA basis of calculation, the system creates a zero-amount timecard using the autopay pay type that is assigned on the employee's F060116 record. This example illustrates how the system uses the basis of calculation to determine how to attach the DBA override to a timecard:

You enter a standalone override of 100 USD for a DBA for which the basis of calculation includes pay types 200 through 210. The employee, who is not an autopay employee, has these timecards in the system at the time you process the override through a payroll cycle:

  • Timecard 1: 15 hours using pay type 2

  • Timecard 2: 15 hours using pay type 50

  • Timecard 3: 15 hours using pay type 150

    Because the employee does not have any existing timecards for which the pay type is included in the DBA basis of calculation, and the employee is not an autopay employee, the system creates a zero-amount timecard using the autopay pay type that is assigned on the employee's F060116 record. The DBA override amount is prorated and attached to the employee's timecards in this way:

    • None of the DBA override is attached to timecard 1, 2, or 3, because none of the pay types associated with those timecards are included in the DBA basis of calculation.

    • 100 USD of the DBA override is attached to a zero-amount timecard that the system creates during the payroll cycle.