Types of Employee Groups

You use the Employee Groups program (P186201) to create employee groups. The types of groups that you can create include:

• List groups

• Select groups

• Combo groups

List groups are a basic type of group that includes a static list of employees. The members of a list group change only if you manually change the group. You create list groups by entering a list of employee numbers. For example, you might create a list group of ten employees who had the highest sales performance and should therefore receive a bonus. If, after you create this list group, the top ten sales performers change, you must manually update the group.

Select groups are dynamic and flexible. You create a select group by specifying selection criteria. You can use fields from the F060116, F06116 and F0618 tables as selection criteria. For example, you can use a select group to select all hourly employees who work in a specific business unit. Regardless of whether employees change within a business unit, the selection criteria for the group remains the same. Each time that you run a process using a select group, the system generates the group based on the selection criteria. Therefore, you do not need to modify or re-create the group when members of the group change.

You can create combo groups to join multiple employee groups together. You must first define list and select groups before you can create a combo group. Combo groups save time and reduce effort by enabling you to reuse existing groups. You are not limited to the number of employees that you can include in a combo group. If the system encounters duplicate employee records when compiling a combo group, it deletes the duplicate records when the group is built. For example, you might want to create bonuses for all employees in a specified business unit, along with the top performers from several other business units. Using a combo group, you could create a list group to include the top performers and use a select group to include all of the employees in the specified business unit. You then enter both of these groups in the combo group to include all of the desired employees in one single process.

After you create an employee group, you can print the Employees by Group report (R186202) to view a list of all the employees in the group. You use this report to verify that the group includes the employees that you intended to include. For all types of employee groups and the employees included in the groups, the report displays:

• Group name.

• Group type.

• Associated exclusion group (if any).

• Names and address book numbers of employees.

• Number of members.

You typically print this report before you process a timecard template, overtime rule set, or retroactive pay rule that uses the employee group. When you print the report for a select group, the report also includes the selection table name and the selection criteria. When you print the report for a combo group, it includes the names of the other groups within the combo group.

To support the global leave administration module, two Row menu options exist in the Employee Groups program:

• Build Leave Group

• View Leave Group

When you create a new group and then select Build Leave Group from the Row menu, the system creates the F186206 table and saves new leave group records. When the table already exists with data for a particular group, the system overwrites the existing data with new information. You can view the information in this table by selecting the View Leave Group option from the Row menu.