Understanding Employee Groups

Employee groups are the foundation of the Timecard Automation module. You cannot process timecard templates, retropay rules, or overtime rules without using an employee group. You use employee groups to specify the employees for whom you want to create or change timecards.

Timecard templates use employee groups to create a new, template-based timecard for each employee in the group. Retropay rules use employee groups to identify employees with timecards that you need to adjust and to create the adjustment timecards for each applicable employee in the group. Overtime rule sets use employee groups to identify the employees to process, identify the timecards that you need to change or create based on the rules, and create or change timecards for each applicable employee in the group.

After you define employee groups, you can use them interchangeably to process timecard templates, retropay rules, and overtime rule sets. You can reuse employee groups for each pay period. You can also use employee groups to specify the employees whom you want to include in a process and identify employees whom you want to exclude from the group when processing timecard templates, retropay rules, and overtime rule sets.

To use a group as an exclusion group, you must first identify a group of employees to include in the process. The system processes the timecard template, retropay rule, or overtime rule set, including the employees in the first group, and bypasses any employees who are part of the exclusion group.

After you define an employee group, you can review the group online to determine whether the correct employees are included. The Employee Groups program uses these tables:

• F060116

• F186201

• F186202

• F186203

• F186204

• F186206