Understanding AAIs for Cash-in-Bank Account Distribution
You set up AAIs for cash-in-bank account distribution to define accounts for payroll disbursements. You can define different accounts for these types of disbursements:
Cash disbursements
Computer checks
Automatic deposits
Interim manual checks
Interim computer checks
When you set up cash-in-bank account distribution instructions, you must, at a minimum, set up the default journal type DP. You can use other journal types when other types of payments are drawn on different bank accounts.
If you create automatic deposits for interim payments, you must set up journal type DD. The Payroll Journal Proof/Edit Report (R05229) lists payments processed with journal type DD as journal type DI. These payments are also created in the F0911 table under journal type DI.
The system derives cash-in-bank account numbers during pre-payroll processing. If the cash account is incorrect, after correcting the cash account, you must rerun pre-payroll.
This table lists the various journal types and their purpose (the journal type represents the type of payment):
Journal Type |
Purpose |
|---|---|
DA |
Automatic deposits |
DC |
Currency disbursement (cash) |
DD |
Interim automatic deposits |
DI |
Interim computer checks |
DM |
Interim manual checks |
DP |
Printed computer checks from payroll cycle |
DF |
Create separate payments by business unit |
You set up DF entries only if you want the system to create separate payments for each business unit in which an employee works. To generate separate payments for each business unit, you must create an AAI entry using the DF journal type for each business unit in the organization. Each of these entries must also have a unique account number. Journal type DF is not used to derive the account number for payroll payments. Journal type DF is used to derive temporary account numbers that are unique for each business unit.
For example, if an employee works in two different business units during a pay period, you would set up an entry in the Cash-in-Bank Account AAI table for each business unit using journal type DF. You would also assign a unique account number to each of these entries. Then by referencing the business unit on each of the employee's timecards, the system would create two separate payments for the employee.
Temporary account numbers from the DF entries are used to create separate payments in one of these ways:
Using the Time Entry Interim Generator, the DF account number is assigned to the GL Bank Account field (GLBA) on the payment record in the Payment File table (F07350) when the timecard is added to the F06116 table.
Separate payments are generated for payment records with different DF account numbers.
When processing regular timecards, the DF account number is assigned to the GL Bank Account field (GLBA) on the payment record in the Payment File table (F07350) during pre-payroll.
Separate payments are generated for payment records with different DF account numbers.
These account numbers are used only during pre-payroll to determine whether separate payments are necessary. The actual cash-in-bank account for the payments is created using the DA, DC, DD, DI, DM, and DP entries in the AAI table.