1. Localizations for Argentina Implementation Guide
  2. Understanding the V.A.T. Purchasing Ledger Program for RG 1361

Understanding the V.A.T. Purchasing Ledger Program for RG 1361

You run the V.A.T. Purchasing Ledger program (R760499A) to produce the V.A.T. Purchase Ledger RG 1361 Magnetic File. To run this program for RG 1361, you must complete the processing options on the RG 1361 tab.

Note: You must run the AP Credit Invoice VAT Restatement program (R76A0052) to reclassify all of the vouchers for the month before you run the V.A.T Purchasing Ledger program. For companies that submit the CITI report, it is recommended that you generate the CITI report after you run the V.A.T. Purchasing Ledger program.

See Reclassifying Fiscal Credit for Argentina.

You must set up credit invoice activity rules (for example, IVACOMPRAS) with the From status that is required to include credit invoices in the V.A.T. Purchasing Ledger and the To status that will be applied after the credit invoices has been included in the report. The From status must be the status that is applied by the AP Credit Invoice V.A.T. Restatement program.

The V.A.T. Purchasing Ledger program verifies that the credit invoices have the required From status defined in the activity rule. Any credit invoice without the correct status are omitted from the report and listed in the Work Center.

When you run the V.A.T Purchasing Ledger program in final mode, the system updates these fields:

  • The Credit Invoice Status field (ACIS) in the Credit Invoice Information (F76A24) table.

    Note: If you want to rerun the V.A.T. Purchasing Ledger program, you must create a new IVACOMPRAS rule that includes credit invoices that have already been processed.

  • The Voucher included in the VAT report - ARG field (AINC) in the A/P Ledger Tag Table - ARG (F760411A) table.

  • The Voucher Included in the RG 1361 field (AIRG) in the F760411A A/P Tag File - ARG (F76A411T) table.

Note:

The magnetic file cannot display negative amounts. Instead, negative amounts are identified in the magnetic file with these legal document types:

37 - Credit Note Voids.

38 - Invoice/Debit Note Voids.

For example, the magnetic file cannot include a negative amount as:

01 10000-

Instead, the amount is included as:

37 10000

This indicates that the amount is a Credit Note Void and is, therefore, a negative amount.

Before you generate the RG1361 magnetic file, verify that each voucher in invoice group A, B, or C contains a CAI number and the expiration date for the CAI number.

When you generate the VAT RG1361 magnetic file, the system validates these conditions:

  • If the supplier issued the voucher with fiscal controller, the CAI number must exist in the F76A411H table and must not be blank. If this condition is not met, the system generates an error message.

  • If the supplier did not issue the voucher with fiscal controller, the system uses the default CAI number and expiration date for the supplier. If this information does not exist, the system generates an error message.

If the supplier did not issue the voucher with fiscal controller, and if table F76A411H has CAI information that is different from the supplier's default CAI information, the system generates an error message.