Understanding the V.A.T. Purchasing Ledger Program for RG 3685

You run the V.A.T. Purchasing Ledger program (R760499A) to produce the required Purchases VAT reports. To run this program for RG 3685, you must complete the processing options correctly in the tab Magnetic Support.

According to your setup of the processing options, the program can generate four different required reports for RG 3685:

Set the program to use the RG3685 output format, disable the RG3685 Service Imports File option to produce:

• The purchases text file with voucher information (RG3685 Purchase Voucher)

• The purchases VAT text file with VAT amounts by voucher and tax rate (RG3685 VAT Rate Voucher)

• The purchases imports text file with VAT amounts by tax rate (RG3685 VAT Imports)

Set the program to use the RG3685 output format, enable the RG3685 Service Imports File option and specify a Service Imports Document Type to produce:

• The services imports text file with voucher and payment information VAT Rate Voucher (RG3685 Service Imports)

To produce all four reports, you must run the program twice.

When you run the report to generate Purchase Voucher file, the VAT Rate Voucher file and the VAT Imports file, the logic that the system uses is the following:

1. The system searches for all the posted qualifying purchase transactions for the period specified in the processing options (tab Dates).

2. The transactions with a document type included in the Service Imports Document Type UDC table (76A/SI) are picked out and excluded from the files that the system generates.

3. All other transactions are included in the Purchases Text File with Voucher Information. This includes national transactions and goods imports, with any legal document type that must be included according to the regulation.

4. The system identifies the transactions where VAT amounts are discriminated and:

   1. The system generates the Purchases Imports Text File with VAT Amounts by Tax Rate if there are transactions that involve imported goods. The system assumes that all transactions with an associated dispatch number assigned by the Customs Office are goods imports.

      The system only generates the Purchases Imports VAT file if there are transactions that include a dispatch number. Otherwise, it only generates the text files for purchases with voucher information, and for VAT amounts.

      Note: Before the system can generate the report files correctly, ensure to enter the dispatch numbers assigned by the Customs Office to your documents for imported goods. You enter this information in the Supplier Ledger Additional Information program. See Understanding Voucher Additional Information for RG 3685

   2. The system generates the Purchases Text File with VAT Amounts by Voucher and Tax Rate using the information about all the transactions for legal documents type A that are national transactions (without a dispatch number associated).

When you run the report to generate the RG3685 Service Imports file, the logic that the system uses is the following:

1. You must set the processing options to:

   • Use the RG3685 Output Format

   • Enable the RG3685 Service Imports File option

   • Use the document type specified in the Service Imports Document Type UDC (76A/SI) that your company uses for service imports transactions

   All three conditions must be set to produce the report.

2. The report includes paid transactions only, so the system uses the From and Thru dates in the Dates tab as the period for the payment. The payment must be posted.

3. The system lists in the final report all the transactions with the document type specified and with a payment date included in the period specified.

   The system ignores any additional criteria included using data selection.

4. If no transactions that meet this criteria are found, no file is generated.

5. The RG3685 Service Imports report that the system generates includes only the transactions with the document type specified in the processing options. If you use more than one document type for services imports, you must run the report for each one of those document types and manually combine the output of the files generated into a single file that you can submit to the fiscal authorities.