1. Localizations for Brazil Implementation Guide
  2. Understanding Inbound Credit and Debit Note Information

Understanding Inbound Credit and Debit Note Information

Use the purchase order process to create an inbound credit note or debit note that references the original supplier Nota Fiscal. Use debit notes when the supplier adjustment increases the amount payable or tax amount. Use credit notes when the supplier adjustment decreases the amount payable or tax amount.

Set the credit and debit note processing option in P4310BR to display the credit and debit note controls in the Brazil purchase order forms.

To enter an inbound purchase order debit note:

  1. From the Nota Fiscal Credit Debit Note menu (G76B4322), access Enter Credit/Debit Note.
  2. Click Add.
  3. Enter the purchase order information for the supplier adjustment. Use the approved positive-quantity when the debit note increases the supplier payable or tax impact.
  4. Access Purchase Order Brazilian Additional Information (P4310BR).
  5. Enter or verify the following fields:
    • Transaction Nature
    • Transaction Suffix
    Note: The system automatically retrieves the Credit/Debit Note Purpose and Credit/Debit Note Type from the Transaction Nature and Transaction Suffix.
  6. Select the Original Nota Fiscal for the adjustment line.
  7. Verify that the original Nota Fiscal details are populated or enter them in these fields:
    • Original Nota Fiscal
    • Original Nota Fiscal Series
    • Original Nota Fiscal Type
    • Original Nota Fiscal Line
  8. Save the purchase order.
  9. From the Nota Fiscal Credit/Debit Note menu (G76B4322), access Enter Receipts by Credit/Debit Note and receive the purchase order.
  10. From the Nota Fiscal Credit/Debit Note menu (G76B4322), access Credit/Debit Note Inquiry. Use the purchase order number to review the linked original document.
  11. In Nota Fiscal Inquiry, on the Nota Fiscal Detail Revision form, select the applicable row and then select Reform Taxes from the Row menu to review the generated tax information.
  12. Run the applicable standard downstream processes in this order:
    1. Close the Nota Fiscal (P76B900).
    2. Complete voucher matching or the approved AP adjustment process.
    3. Review the AP and G/L entries.
Note: When an inbound Debit Note is created from a purchase order, the system stores the Credit/Debit Note Purpose, Type, original Nota Fiscal information, purchase order information, and current Nota Fiscal reference in the Credit/Debit Note Transaction File (F76B433).

During receipt processing, the system copies the Credit/Debit Note Purpose and Type to the inbound Nota Fiscal detail record (F7611B) and the purchase tax-interface record (F76TX002).

To enter an inbound purchase order credit note:

  1. From the Nota Fiscal Credit Debit Note menu (G76B4322), access Enter Credit/Debit Note.
  2. Click Add.
  3. Enter the purchase order information for the supplier adjustment. Use the approved negative-quantity when the credit note reduces the supplier payable and tax amount.
  4. Access Purchase Order Brazilian Additional Information (P4310BR).
  5. Enter or verify the following fields:
    • Transaction Nature
    • Transaction Suffix
    Note: The system automatically retrieves the Credit/Debit Note Purpose and Type from the Transaction Nature and Transaction Suffix.
  6. Select the Original Nota Fiscal for the adjustment line.
  7. Verify that the following original Nota Fiscal details are populated:
    • Original Nota Fiscal
    • Original Nota Fiscal Series
    • Original Nota Fiscal Type
    • Original Nota Fiscal Line
  8. Save the purchase order.
  9. From the Nota Fiscal Credit/Debit Note menu (G76B4322), access Enter Receipts by Credit/Debit Note and receive the purchase order.
  10. From the Nota Fiscal Credit/Debit Note menu (G76B4322), access Credit/Debit Note Inquiry. Use the purchase order number to review the linked original document.
  11. In Nota Fiscal Inquiry, on the Nota Fiscal Detail Revision form, select the applicable row and then select Reform Taxes from the Row menu to review the generated Nota Fiscal and purchase tax information.
  12. Run the applicable standard downstream processes in this order:
    1. Close the Nota Fiscal (P76B900).
    2. Complete voucher matching or the approved supplier-credit process.
    3. Review the AP and G/L entries.
Note: When the Nota Fiscal receipt is reversed, the system resets the current Nota Fiscal and receipt reference in F76B433. The original Credit/Debit Note Purpose, Type, and original Nota Fiscal relationship remain available for traceability according to the reversal process.

To enter a stand-alone inbound credit or debit Nota Fiscal from an existing Nota Fiscal:

  1. From the Nota Fiscal Credit Debit Note menu, access Nota Fiscal Inquiry.
  2. Search for the original Nota Fiscal.
  3. Select the required original Nota Fiscal.
  4. Click Copy.
  5. Adjust the quantity, unit price, taxes, or a combination of these values, as needed.
  6. Select Form, then Update Purpose Code.
  7. The system displays the allowed values for Credit/Debit Note Purpose and Type.
  8. Verify that the following fields are populated:
    • Transaction Nature
    • Transaction Suffix
    • Credit/Debit Note Purpose
    • Credit/Debit Note Type
  9. Save the Nota Fiscal.
  10. To associate an original Nota Fiscal manually, select the Nota Fiscal row in Nota Fiscal Inquiry, then Original Nota Fiscal from the Row menu. In Credit/Debit Note Inquiry, click Add and enter the original Nota Fiscal details.
  11. Manually enter the related G/L entries, if the approved stand-alone process requires manual accounting.

To enter a stand-alone inbound credit or debit Nota Fiscal without copying information from an existing Nota Fiscal:

  1. From the Nota Fiscal Credit Debit Note menu, access the Stand Alone Nota Fiscal - Credit/Debit Note program.
  2. Click Add.
  3. Enter the required supplier, Nota Fiscal, and tax information.
  4. Adjust the quantity, unit price, taxes, or a combination of these values, as needed.
  5. Select Form, then Update Purpose Code.
  6. The system displays the allowed values for Credit/Debit Note Purpose and Type.
  7. Save the Nota Fiscal.
  8. To associate an original Nota Fiscal manually, select the Nota Fiscal row in Nota Fiscal Inquiry, then Original Nota Fiscal from the Row menu. In Credit/Debit Note Inquiry, click Add and enter the original Nota Fiscal details.
  9. Manually enter the related G/L entries, if required.
Note: For stand-alone processing, the business must use the approved accounting treatment because the purchase-order receipt and automatic voucher-match flow does not apply.