Understanding Nota Fiscal and NFe Generation
In Brazil, the government requires that businesses maintain detailed information about all merchandise and associated taxes during the delivery process. The information accompanies shipments in the nota fiscal.
The Encontro Nacional de Coordenadores e Administradores Tributários Estaduais (ENCAT) is the national meeting of coordinators and tax auditors. The ENCAT, with the supervising of the Brazilian Fiscal Authority (Receita Federal Do Brazil), known as SEFAZ (Secretaria do Estado da Fazenda do Brasil, the State Revenue Department), created the Electronic Fiscal Note (NFe) and established that the system must generate the NFe for all the company transactions (sales, purchase, sales return, purchase return and importation). The NFe was created to substitute the current paper nota fiscal (models 1 and 1A).
You can use JD Edwards EnterpriseOne for Brazil Localizations to generate the type of Nota Fiscal that better suits the needs of you company:
Classical Nota Fiscal: Classical fiscal notes are the fiscal notes that are generated, printed out in paper, and delivered when the transaction takes place.
Nota Fiscal Eletrônica (NF-e or Electronic Fiscal Note): It is a digital file issued and stored electronically that documents transactions to report the information to government agencies for tax purposes. Its legal validity is guaranteed by the digital signature of the sender (guarantee of authorship and integrity) and the receipt of the information by the fiscal authorities even before the occurrence of the transaction itself. The electronic file must follow a specific layout that the fiscal authority sets.
Saõ Paulo NF-e: The NF-e layout and report process for companies and consumers in the state of Saõ Paulo responds to requirements and objectives that are specific to this state.
National NF-e: National electronic notas fiscais are those that are not specific to Saõ Paulo.
Nota Fiscal Eletrônica para Consumidor Final (NFC-e or Fiscal Note for End Consumers): If your company works with end consumer transactions, the SEFAZ requires that you identify these transactions by using a specific type of NF-e called NFC-e. You can use JD Edwards EnterpriseOne for Brazil Localizations to generate these electronic fiscal notes.
Companies must send an XML file containing nota fiscal information to SEFAZ to obtain their approval. SEFAZ may reject the transmission for formal issues, such as incorrect tags, or for customer issues, such as an irregular tax situation. The company sends the XML file to SEFAZ through a preestablished Web service. If there are any problems during the transmission, companies may generate their documentation through different circuits called contingencies.
Review the following process flow for NFe and DANFe transmission:
