1. Localizations for Brazil Implementation Guide
  2. Understanding the Process for Purchase Order Processing in Brazil

Understanding the Process for Purchase Order Processing in Brazil

The purchase order process in Brazil uses both base software programs and Brazil-specific programs. This table lists the process and programs to process purchase orders in Brazil:

Steps

Comments

1. Enter the purchase order using the Purchase Orders program (P4310).

The Purchase Orders program calls the P.O. Brazilian Additional Information - Brazil program (P4310BR), which includes Brazil-specific forms that you complete for Brazilian purchase orders. When you enter a purchase order for Brazilian transactions, the system updates these Brazil-specific tables and the standard software tables:

  • Purchase Order Header Tag File (F76431)

  • Purchase Order Detail Tag File (F76432)

  • Purchase Order ISS Tax Information (F76B705)

  • Service Nota Fiscal Accumulate (F76B424)

2. Receive the purchase order receipt using the Enter Receipts by PO program (P4312).

In addition to the Enter Receipts by PO program, you also use the Nota Fiscal Receipts - Brazil program (P4312BR) and the Nota Fiscal Maintenance - Brazil program (P7610B) when you work with purchase order receipts for Brazil.

When you receive the purchase order and nota fiscal, the system updates these Brazil-specific tables and the standard software tables:

  • Nota Fiscal Header – Brazil (F7601B)

  • Nota Fiscal Detail - Brazil (F7611B)

  • Nota Fiscal Taxes Header – Brazil (F76B001)

    The system updates this table with the PIS and COFINS taxes from the nota fiscal and applies a value of P (pending) to the Process Flag Brazil field. These taxes are re-calculated in a later step.

  • Nota Fiscal Taxes Detail - Brazil (F76B011)

    The system updates this table with the PIS and COFINS taxes from the nota fiscal and applies a value of P (pending) to the Process Flag Brazil field. These taxes are re-calculated in a later step.
3. Calculate the new taxes introduced with the Brazil tax reform using the Purchase Tax Interface program (P76TX002) (Release 9.2 Update) Use the Purchase Tax Interface program to add the charges and to calculate the taxes for the purchase order before closing the Nota Fiscal. When you run this program as a part of the purchase order receipt process, the system calculates the taxes introduced by the Brazil tax reform such as CBS and IBS, and creates the purchase order receipt lines with the taxes accounted into. The system automatically runs this program when you run the purchase order receipt process. However, if you miss to complete this task while running the purchase order receipt process, you can access this program from the Purchase Order Processing - Brazil menu (G76B4311) to calculate the new taxes. The system stores the new tax lines in the F76TX002 table.

4. Close the inbound nota fiscal using the Nota Fiscal Check & Close program (P76B900).

Before you run this program, verify that the processing options for the PIS and COFINS tax lines include the values that you want to use. Or, you can leave the processing options blank to use the default values of BP for the PIS line and BC for the COFINS line.

The Nota Fiscal Check & Close program calculates the PIS and COFINS tax amounts and updates these tables:

  • Purchase Order Receipt (F43121)

    The program writes the values for the PIS and COFINS taxes.

  • Account Ledger (F0911)

    The program writes the PIS and COFINS taxes according to the AAI setup using the Inbound Debit Amount (4385/4315) and Inbound Credit Amount (4390) AAIs.

    (Release 9.2 Update) If you set up UDC 76B/SB to use AAI 4390 when closing a nota fiscal, then the system passes the value for the subledger and subledger type to the F0911 table with the accounts associated with DMAAI 4390 instead of using the accounts associated with DMAAI 4385/4315.

  • Nota Fiscal Taxes Detail (F76B011)

    The program updates the batch number and batch type; and changes the value for the Process Flag Brazil field to 1 (processed).

  • Nota Fiscal Taxes Header (F76B001)

  • Item Ledger (F4111)

    The program updates the cardex with PIS and COFINS taxes.

    Note: In addition to the above details, the system also writes the values for the new taxes introduced by the Brazil tax reform into the F4111, F43121, and F0911 tables. Additionally, it creates entries for the applicable charges also. (Release 9.2 Update)

5. Use the Voucher Match program (P4313) to prepare a voucher to pay, or use the voucher match automation process to match receipt lines to invoice lines and create vouchers.

You use this standard program to prepare vouchers for payment.

See Understanding Voucher Match Automation for Brazil (Release 9.2 Update).