Understanding Vouchers for Z1 Payments for Germany

Specify the Create A/P Bank Diskette - Germany program (R04572G5) as the payment instrument for vouchers for foreign payments. Payment instruments are set up using the Payment Instrument Defaults program (P0417). The payment instrument can be entered at the time of voucher entry, the system might use a default value from the supplier master, or it can be changed by using speed release before the payment group is created.

In addition, each pay item must include detail about the purchase. The system uses the detail information to determine if record type W is used with the detail record (T) in the Z1 output file. This information is essential for reporting to the Bundesbank (German Federal Bank). The system creates a W record if the voucher (and, therefore, the payment) is related to services transactions or capital movements.

You must enter W from UDC 00/HC in the Payment Handling Code field (CRC) for each pay item. The system creates a W record only if the payment handling code is W.

Note: You should enter W when you enter the voucher. However, the payment handling code can be added or changed in the speed release program before the payment group is created.