Printing AR Tax and Export Invoices for GST
You run the Legal Document Print Process program (R7430030) to generate legal documents for accounts receivable invoices. Every service provider registered under GST must issue the tax invoice to the recipient. The R7430030 program uses the domestic invoice template or the export invoice template that you set up in the Legal Document/UBE Relationship program (P7430024). The R7430030 program launches the Tax Invoice program (R75I809) for domestic transactions and the Export Invoice program (R75I810) for export transactions.
The R75I809 and R75I810 programs print the invoice information in a format that meets the regulatory tax invoice requirement and includes this information:
Address of the legal document company and the GSTIN of the GST unit linked to the supplier business unit
Addresses of the recipient (the billed-to and shipped-to business units)
According to GST regulatory requirement, the billed-to entity must be the payor.
Invoice number, which is system-generated and is a concatenation of the issue place (invoice series) and legal next number
The system retrieves the issue place that you have specified in the processing option for the PO - Localization Invoice Entry (P03B11) program (P7433B11).
Pay item details: SAC and its description, gross amount, payment term, discounts (if applicable), and the net amount.
The net amount is derived by deducting any discounts or abatements, if applicable.
Tax lines for CGST, IGST, SGST, and Cess as applicable for each pay item
Each tax line includes information such as the description of the tax type, tax rate, whether reverse charge is applicable, and the net tax amount
If reverse charge applies to a pay item line, the system displays the GST reverse charge amount based on the provider's percentage set up in the GST Rules Setup program (P75I802).
Text attachments
To add text attachment to the order's header section, select Order, Attachments, and then Header Attachment from the Row menu. To add text attachment to the order's detail section, select Order, Attachments, and then Detail Attachment from the Row menu.
Define the number of rows for sales order attachments and line attachments for the print template in the Print Template Def. Legal Doc. program (P7430021). To print text attachments, set the Print Associated Text processing option to 1 (Print) for the Invoice Print program (R42565).
Total net amount for each pay item
Total invoice amount for all the pay items in the invoice
For the sales orders for which a credit order is created, the original invoice number, original invoice date, credit order amount, and tax lines with negative values
For the export transactions that are associated with a bond/LOU, the country of destination, bond/LOU number, and the following statement is included:
SUPPLY MEANT FOR EXPORT/SUPPLY TO SEZ UNIT OR SEZ DEVELOPER FOR AUTHORISED OPERATIONS UNDER BOND OR LETTER OF UNDERTAKING WITHOUT PAYMENT OF INTEGRATED TAX.
For the export transactions that are not associated with a bond/LOU, the Bond/LOU Number field is blank and the following is included:
SUPPLY MEANT FOR EXPORT/SUPPLY TO SEZ UNIT OR SEZ DEVELOPER FOR AUTHORISED OPERATION ON PAYMENT OF INTEGRATED TAX.
Ledgers and Tables Updated
The R7430030 program includes the processing option that allows you to run the report in proof mode or final mode. When you run the program in final mode, the system generates the invoice number and:
Creates ledger entries in the GST Ledgers table (F75I823) with the batch number and the GST amounts for each applicable GST type (IGST, SGST, CGST, and Cess)
Updates the TL (Tax Liability) ledger in the GST Ledgers Setup table (F75I804) with the confirmed liability amounts
Creates journal entries in the Account Ledger table (F0911)
The system credits the permanent liability accounts for the GST type and debits the intermediate liability accounts for the GST type that you have set up in the GST Account Master Setup program (P75I805).
For export transactions that are associated with a bond or LOU:
For accounts receivable, the system credits the bond or LOU offset account and debits the intermediate liability account, and does not update the tax liability ledger.
For sales orders, the system credits the bond or LOU offset account and debit accounts for GST adjustments.
Updates the batch number and batch type in the GST Bond/LOU - AR Register table (F75I854) and GST Bond/LOU -SO table (F75I853).