Understanding Invoice Templates for GST

At the time of supply of goods and services, the supplier issues the tax invoice that contains information required by Indian tax authorities. Every supplier registered under GST must issue the tax invoice to the recipient.

To print the necessary tax invoices for GST, the system provides you these invoice templates:

• Tax invoice template (to be issued when the sales or services transaction is domestic)

• (Currently only for sales transaction) Export invoice template (to be issued when the sales transaction is an export transaction)

Quantity of Copies

You can maintain three copies of an invoice:

• The original copy should be marked ORIGINAL FOR BUYER.

• The duplicate copy should be marked DUPLICATE FOR TRANSPORTER.

• The triplicate copy should be marked TRIPLICATE FOR ASSESSEE.

Legal Numbering for Invoices with GST

The legal requirements are:

• The legal number is consecutive and is generated by the system.

• The legal numbering sequence is unique for the combination of the company, legal document type, GST unit, and issue place.

  Each invoice series (issue place) is unique for a GST unit. You cannot use the same invoice series for multiple GST units. This helps in identifying the GST unit from the invoice number that is printed on the invoice template.

  The schedule defines the sequence in which the system applies the discounts and taxes to the goods.You must place the adjustments for India taxes at the end of the schedule sequence.