Adjustments to Invoices and Vouchers

You will, at times, need to make adjustments to your services transactions. Because adjustments to services transactions affect the taxable amount, you include credit notes (CN) and debit notes (DN) and other adjustments in the Italy Intrastat Services Declarations report.

Note: Credit notes and debit notes are also called credit memos and debit memos.

When you process a CN, the system searches for the original invoice from a previous declaration that has the same service explanation code as the CN. Then, the system adjusts the CN amounts with the original amounts for the current period.

You can associate all the lines on a CN (header level) with an invoice or associate only selected lines (detail level) on a CN with the invoice. The adjustment lines must have the same service explanation code as the original line; otherwise the report will display an error message. You may have several CN lines associated with several lines of the same invoice or several lines of different invoices. The system obtains every related line and searches for the corresponding service explanation code. If the service explanation code matches for a line, the original amount is adjusted. The system searches for the next matching line, and the process continues.

The system identifies a service transaction as an adjustment when the transaction relates to an original invoice in the F74Y315 table for an accounts receivable transaction and with an original voucher in the F74Y415 table for an accounts payable transaction. The system treats a transaction without a corresponding DN or CN as a single voucher or invoice.