Mexico Electronic Accounting Process

To work with the electronic accounting (e-accounting) process in Mexico, you:

1. Set up your system with standard information for your general ledger accounts.

2. Set up a general ledger category code UDC table (09/xx) with the referential chart of accounts that the government publishes. Specify the account nature for each record.

   See Setting Up UDCs to Work With the Chart of Accounts

3. Associate the accounts in your system to the codes that the fiscal authority specifies for reporting purposes.

   The system collects the information and lists the accounts according to your category code setup.

   See Setting Up Single Accounts for Mexico Electronic Accounting

4. Set up the processing options for the Chart of Accounts by Level program (R7009001) to use the category code for the referential chart of accounts.

   See Setting Processing Options for the Chart of Accounts by Level Program (R7009001)

5. Generate the Catálogo XML file with the chart of accounts that your company uses.

   In most cases, you run the Chart of Accounts by Level program (R7009001) only once. You are required to generate the XML file and submit it to the authorities again every time that the chart of accounts is modified.

   See Running the Chart of Accounts by Level Program (R7009001)

6. Submit the chart of accounts XML file generated by the system to the fiscal authorities.

7. Generate the Balanza XML File.

   Companies are required to submit this file every month. This report includes a summary of the balances of the accounts for assets, liabilities, capital, and results accounts (revenues, costs, expenses).

   See Running the Trial Balance Program (R7009002)

8. Submit the trial balance XML file generated by the system to the fiscal authorities.

   Companies are required to generate this file and submit it to the fiscal authorities on a monthly basis.

9. (When required) Enter the electronic invoice numbers of your transactions.

   Note: JD Edwards EnterpriseOne for Mexico Localizations does not support electronic invoice generation. You generate the electronic invoices with third-party systems and then import the electronic invoice numbers and associated information into JD Edwards EnterpriseOne.See Working With Invoice Information

10. (When required) Generate the General Report XML file and the Auxiliary Ledger by Account Report to inform detailed information about your transaction records.

    See Working With the General Ledger Report (Pólizas).

    See Working With the Auxiliary Ledger by Account Program (Auxiliar de Cuentas).

11. (When required) Submit the General Ledger report and the Auxiliary Ledger y Accounts report XML files generated by the system to the fiscal authorities.

Note: Before you submit any of the Electronic Accounting for Mexico reports to the fiscal authorities, verify that there are no errors in the XML output file. For your convenience, JD Edwards EnterpriseOne for Mexico Localizations lists, at the end of the report, all the errors found during the XML generation and verification process. The information that appears in the XML output file describe the errors found in greater detail in comparison to the error codes that the messages in WorkCenter show.

Important: Submitting the XML files to the fiscal authorities is a step of the process that takes place outside of the JD Edwards EnterpriseOne for Mexico Localizations system and processes.