Understanding Voucher Match Automation for Poland

The VMA process enables you to use six different automation rules to automatically match invoice lines to receipts and purchase orders, and then create vouchers. You can specify the automation rule in the supplier master record or in the A/P Batch Voucher Entry program (P0411Z1).

Note: The VMA process supports voucher logging for many transactions. However, the system does not support voucher logging for Polish transactions. If you set the processing options to generate logged vouchers, the system prints a blank report and does not perform any matching.

When you use the VMA process for Polish transactions, you must enter additional voucher information before the process will match receipt lines to invoice lines. You use the Batch Voucher Additional Information program (P74P411Z) to enter the additional information, which is used in VAT reports. The system saves the information that you enter to the F0411Z1 Batch Tag File - POL table (F74P411Z).

The system uses the document type for the voucher to validate the additional information that is required for the voucher. You set up the document types in the Set Up AP Document Types program (P74P4010) and specify in that program the additional information that is required for each document type. Because you enter the additional information before you run the VMA process and document type is still not assigned during batch input, the system can not validate the information you enter based on document type. Instead, the VMA process validates the information entered based on the document type setup in the Set Up AP Document Types program when you run the process. If the information entered is valid and the record is successfully matched in final mode of the VMA process, the system saves the additional information for Poland from the F0411Z1 Batch Tag File - POL table (F74P411Z) to the F0411 Header File - POL (F74P411H) and F0411 Tag File Header POL-04 (F74P412H) tables. If the information entered it is not valid, the system prints a message on the report output directing you to look for the error message in the Work Center.

Note: Review the setup for each document type in the Set Up AP Document Types program (P74P4010). If you enter information into the Batch Voucher Additional Information program using the document type setup in the Set Up AP Document Types program as a guide for determining the required information, the record should have the correct information required for Polish VAT reporting and should pass the country-specific validations when you run the VMA process.

Processing options determine whether the system completes matches for invoice lines without errors when other lines in a batch have errors. See "Setting Processing Options for the Voucher Match Automation Process" in the JD Edwards EnterpriseOne Applications Procurement Management Implementation Guide.