Cash Issue and Cash Receipt Notes

To complete a transaction when cash accounts increase or decrease, you must add additional information to a receipt, payment, or journal entry. You use the Petty Cash Transactions program to add information about the source document for the cash transaction, the recipient's name and title, and the value-added tax (VAT) amount of the transaction. You can print the cash receipt note and cash issue note from the Petty Cash Transactions program or from separate menu options.

When you print the cash issue or cash receipt note in final mode, the system:

• Uses the value in the Issue Place Constant field of the Russian localization constants to determine whether to print the document by issue place or account:

  • If the Issue Place Constant field is set to 0 (no), the system looks for the numbering scheme associated with the legal company, century, fiscal year, and document type; and cash account and currency if set up.

  • If the Issue Place Constant field is set to 1 (yes), the system looks for the issue place associated with the cash account, and then looks for the numbering scheme associated to the legal company, century, fiscal year, and document type; and issue place if set up. If the system cannot find this information, it displays an error message.

• Formats the document number:

  • If the Issue Place Constant field is set to 0 (no), the first 4 places are blank and the last 9 places are the document next number completed with zeros (0) to the left of the document next number.

  • If the Issue Place Constant field is set to 1 (yes), the first 4 places are the cash entity with blank spaces to the left of the characters for the cash entity, followed by a minus sign (−). The last 9 places are the document next number completed with zeros (0) to the left of the document next number.

• Prints the description of the business unit or the issue place:

  • If the Issue Place Constant field is set to 0 (no), prints the business unit description.

  • If the Issue Place Constant field is set to 1 (yes), prints the issue place description.