Generating Received Invoices Register

Note: The Received Invoices Register report requires the same setup as Model 340 VAT report for Spain. See "Processing the Model 340 VAT Report in Spain".

Before you generate the received invoices register reports, you should be familiar with this information:

Topic	Description
Received Invoices Register transactions	The transactions that are included under Received Invoices register are: Received invoices for which the tax rate area is not set up for special intracommunity transactions and for which the batch type is V (voucher entry) or W (manual checks without match). Received invoices with a batch type of IB or G when either the value for the Description 2 field of the document type set up in UDC 74S/RL is P, or the value in the Description 2 field of the tax rate area set up in UDC 74S/RT is P. The system looks for the document type first. If it does not exist in UDC 74S/RL, then the system looks for the tax area in UDC 74S/RT. If neither UDC table includes the appropriate setup, the transaction is not included. The positive line amount for VAT for a reverse charge transaction. Received invoices with invoice type as F6 and transaction type as 02 is considered as a special regime transaction.
Reverse Charges transactions	A reverse charges transaction satisfies the following conditions: Tax rate area is set up in the F744008 table. The transaction is not a special intra-community transaction as set up in the Tax Areas - Tag File Maintenance - ESP program (P74S408). Either the value for the Description 2 field of the document type set up in 74S/RL is X, or the value in the Description 2 field of the tax rate area set up in 74S/RT is X. During the process, the system searches for the document type in 74S/RL. If the document type does not exist in the 74S/RL UDC table, then the system searches for the tax rate area in 74S/RT UDC.

Topic

Description

Received Invoices Register transactions

The transactions that are included under Received Invoices register are:

Received invoices for which the tax rate area is not set up for special intracommunity transactions and for which the batch type is V (voucher entry) or W (manual checks without match).
Received invoices with a batch type of IB or G when either the value for the Description 2 field of the document type set up in UDC 74S/RL is P, or the value in the Description 2 field of the tax rate area set up in UDC 74S/RT is P. The system looks for the document type first. If it does not exist in UDC 74S/RL, then the system looks for the tax area in UDC 74S/RT. If neither UDC table includes the appropriate setup, the transaction is not included.
The positive line amount for VAT for a reverse charge transaction.
Received invoices with invoice type as F6 and transaction type as 02 is considered as a special regime transaction.

Reverse Charges transactions

A reverse charges transaction satisfies the following conditions:

Tax rate area is set up in the F744008 table.
The transaction is not a special intra-community transaction as set up in the Tax Areas - Tag File Maintenance - ESP program (P74S408).
Either the value for the Description 2 field of the document type set up in 74S/RL is X, or the value in the Description 2 field of the tax rate area set up in 74S/RT is X. During the process, the system searches for the document type in 74S/RL. If the document type does not exist in the 74S/RL UDC table, then the system searches for the tax rate area in 74S/RT UDC.

Note: To print the received invoices register - Additions and Modifications report and Payments Additions report in XML format, you set processing options for version XJDE0001. To print in PDF, Excel, or RTF format, you set processing options for version XJDE0002.

Note: You must set up all the mandatory fields to print them in the XML file. The fields in the XML file that print VAT percentage value do not accept a negative value; therefore you should set up the tax rate accordingly.