1. Localizations for Taiwan Implementation Guide
  2. Associating a Stand-Alone GUI Transaction Record to a Journal Entry

Associating a Stand-Alone GUI Transaction Record to a Journal Entry

You might have situations in which you create stand-alone GUI transaction records in the F75T004 table. For example, you might have multiple sales to a one-time customer. Instead of setting up a customer master record, you can create one GUI transaction record for all of the sales using a generic customer. Because, in this situation, you do not create a standard sales order, you must create a journal entry or an invoice to use to post the transaction to the appropriate general ledger accounts. You use a version of the GUI/VAT Transaction program (P75T004) to enter the stand-alone GUI transaction record and associate an existing journal entry record to the GUI record.

To associate a stand-alone GUI sales transaction record to a journal entry:

  1. Use the Journal Entries or Journal Entry with VAT program to create a journal entry for the GUI transaction record.

  2. Assign a GUI number to the journal entry record.

    You can assign a GUI number to the journal entry when you create the journal entry, or you can use the GUI/VAT GL Inquiry program (P75T004L) to locate an existing journal entry to which you must assign a GUI number.

  3. Create the stand-alone GUI transaction record, using a GUI transaction type that is valid for a sales transaction.

  4. After you enter the required information in the GUI/VAT Transaction Revisions form, select Get GL Number from the Form menu to select the journal entry to associate to the GUI transaction record.

To associate a stand-alone purchase transaction record to a journal entry:

  1. Use the Journal Entries or Journal Entry with VAT program to create a journal entry for the GUI transaction record.

    Enter the GUI number that your supplier provided in the Explanation field. The system performs a validation of the value that you enter.

  2. Create the stand-alone GUI transaction record, using a GUI transaction type that is valid for a purchase transaction.

  3. After you enter the required information in the GUI/VAT Transaction Revisions form, select Get GL Number from the Form menu to select the journal entry to associate to the GUI transaction record.