Other Documents with VAT

You might purchase services for which the VAT is included in the sales amount instead of the VAT being listed in a separate line on the invoice that you receive from your supplier. This situation is common for transportation expenses such as airfare and train tickets, and it might occur for other transactions.

When you enter GUI information for a transaction for which you do not use a GUI document but for which you need to report the transaction, you use a document type of OTR (other) and a format code of either 22 or 27.

If the transaction is for the purchase of transportation, select the Transport Expense check box, and specify OTR as the document type and either 22 or 27 as the format type. When you select the Transport Expense check box, the system disables the GUI Prefix, GUI Number From, GUI Number To, and Sequence Number fields on the GUI/VAT Transaction Revisions form.