Understanding Sales Order and Accounts Receivable Transactions in Taiwan

Taiwan Business Tax Law (BTL) stipulates that all goods and services sold by wholesalers, retailers, or manufacturers must be issued with a government uniform invoice (GUI) as the accounting receipt to buyers of goods and services, and as the official accounting document for tax reporting. To meet this requirement, you enter GUI/VAT information when you enter a sales order in the Sales Order Entry program or create an invoice using either the Standard Invoice Entry program or the Speed Invoice Entry program.

Taiwan requires that all sales transactions be uniquely numbered. The government provides a numbering scheme to ensure that numbers are unique, and to track the creation, adjusting, deleting, and voiding of such transactions when you report value-added tax (VAT) to the government.

The JD Edwards EnterpriseOne Taiwan Localization system enables you to:

Set up GUI numbers so that the system automatically assigns the next number in a sequence.
Control access by using authorization codes.
Process records in proof mode to review before processing in final mode to assign a GUI number.
Assign the GUI number for multiple GUI records or select specific GUI records to which to assign a GUI number.
Print a GUI for document types GUI or SRC (sales receipt).
Update the exchange rate information so that you use the current, approved exchange rate for sales transactions in a foreign currency.

When you work with sales order and accounts receivable transactions in Taiwan, you can:

Enter GUI/VAT information when you enter sales order.
Enter GUI/VAT information after you enter sales order.
Enter GUI/VAT information when you enter invoices.
Enter GUI/VAT information after you enter invoices.
Modify GUI/VAT information.
Print GUIs for certain sales transactions.
Void or delete GUI records.

You use these JD Edwards EnterpriseOne programs to work with GUI/VAT for sales order and accounts receivable transactions:

Task to Perform	Program and Tables	How Accessed
Create a GUI record when you enter a sales order. This task does not include assigning a GUI number.	GUI/VAT Transaction (P75T004). The system writes the record to the Sales Order Detail File (F4211), GUI/VAT Transaction Header (F75T004), and GUI/VAT Transaction Detail (F75T005) tables.	Click OK on the Sales Order Detail Revisions form in the Sales Order Entry program. The system calls the version of the GUI/VAT Transaction program that you associate with the Sales Order Entry program (P4210) in the GUI/VAT Document Type Format Code Setup (P75T011) program.
Create a GUI record for an existing sales order. This task does not include assigning a GUI number.	To create a GUI record for a single sales order record, use the GUI/VAT SO Inquiry program (P75T4211). The system calls the GUI/VAT Create from Multi-SO program (R75T004O) to generate the record in the F75T004 and F75T005 tables. To create GUI records for multiple sales order records, use the GUI/VAT Creation from Selected SO program (P75T004O). The system calls the GUI/VAT Create from Multi-SO program (R75T004O) to generate the record in the F75T004 and F75T005 tables. For both interactive programs, the system displays records that exist in the F4211 table, or that exist in the both the F4211 and the F75T004 tables, depending on how you set the display option.	GUI/VAT Daily Processing (G75T110), GUI/VAT Creation from Selected SO to work with multiple records. Access the GUI/VAT SO Inquiry program to work with a single record: GUI/VAT Daily Processing (G75T110), GUI/VAT SO Inquiry to work with a single record. Select Regional Info from the Form menu on the Customer Service Inquiry form in the Sales Order Entry program (P4210).
Modify an existing GUI record for a sales order. Add additional GUI/VAT information such as assigning category codes to the transaction. Process a sales order return for an invoice that has an associated GUI record.	GUI/VAT Transaction program (P75T004) The system accesses GUI records for which a sales order transaction exists in the F4211 table.	GUI/VAT Daily Processing (G75T110), GUI/VAT Transaction - Sales
Create a GUI record when you enter an invoice. This task does not include assigning a GUI number.	GUI/VAT Transaction (P75T004). The system writes the record to the Customer Ledger (F03B11), Account Ledger (F0911), F75T004 and F75T005 tables.	Click OK on the GL Distribution form after entering an invoice for a sales order transaction.
Assign a GUI number to an existing GUI record.	You can assign a GUI number in two programs: GUI/VAT Create from Multi-SO program (R75T004O). The system assigns a GUI number only when you run this program in final mode. GUI/VAT AR Inquiry program (P75T3B11). For both of these programs, the system writes the GUI number to the P75T005 table. You must have the segment numbers set up in the GUI/VAT Number Segment (Batch) Setup program (P75T014).	You can access the GUI/VAT Create from Multi-SO program in three ways: GUI/VAT Daily Processing (G75T110), GUI/VAT Create from Multi-SO. GUI/VAT Daily Processing (G75T110), GUI/VAT SO Inquiry. The system launches the GUI/VAT Create from Multi-SO program when you select to create the GUI record. GUI/VAT Daily Processing (G75T110), GUI/VAT Creation from Selected SO. The system launches the GUI/VAT Create from Multi-SO program when you select to create the GUI record. You can access the GUI/VAT AR Inquiry program in two ways: GUI/VAT Daily Processing (G75T110), GUI/VAT AR Inquiry. Select Regional Info from the Form menu on the Customer Ledger Inquiry form.
Print a GUI for GUI document types GUI or SRC.	Two print programs exist for GUI documents: GUI/VAT Computer GUI Print - Sample (R75T004G) GUI/VAT Computer GUI Print - Sample 1 (R75T004G1)	You can access the print programs in several ways: GUI/VAT Daily Processing (G75T110), GUI/VAT Computer GUI Print - Sample GUI/VAT Daily Processing (G75T110), GUI/VAT Computer GUI Print - Sample 1 GUI/VAT Daily Processing (G75T110), GUI/VAT Transaction - Sales The print program to use must be set up for the declaration site. Print Invoice (R42565) If you are set up to use Taiwan localizations, the Print Invoice program calls the GUI/VAT Create from Multi-SO program, which in turn calls either the GUI/VAT Computer GUI Print - Sample or GUI/VAT Computer GUI Print - Sample 1 program, depending on your declaration site setup.
Create a GUI record for an existing accounts receivable invoice. This task does not include assigning a GUI number.	To create a GUI record for a single accounts receivable record, use GUI/VAT AR Inquiry program (P75T3B11). The system calls the GUI/VAT Create from Multi-AR program (R75T004S) to generate the record in the F75T004 and F75T005 tables. To create GUI records for multiple accounts receivable records, use the GUI/VAT Creation from Selected AR program (P75T004R). The system calls the GUI/VAT Create from Multi-AR program (R75T004S) to generate the record in the F75T004 and F75T005 tables. For both of these interactive programs, the system displays records that exist in the F03B11 table, or that exist in the both the F03B11 and the F75T004 tables, depending on how you set the display options.	You can access the accounts receivable records in several ways: GUI/VAT Daily Processing (G75T110), GUI/VAT AR Inquiry to work with a single record. Select Regional Info from the Form menu on the Customer Ledger Inquiry form to work with a single record. The system launches the GUI/VAT AR Inquiry program. GUI/VAT Daily Processing (G75T110), GUI/VAT Creation from Selected AR to work with multiple records.
Void a GUI record.	Standard Invoice Entry. When you void an invoice using the Standard Invoice Entry program, the system indicates that the GUI record is also voided by changing the tax type of the GUI record to F (void) in the F75T004 table.	GUI/VAT Daily Processing (G75T110), Standard Invoice Entry.

Task to Perform

Program and Tables

How Accessed

Create a GUI record when you enter a sales order.

This task does not include assigning a GUI number.

GUI/VAT Transaction (P75T004).

The system writes the record to the Sales Order Detail File (F4211), GUI/VAT Transaction Header (F75T004), and GUI/VAT Transaction Detail (F75T005) tables.

Click OK on the Sales Order Detail Revisions form in the Sales Order Entry program.

The system calls the version of the GUI/VAT Transaction program that you associate with the Sales Order Entry program (P4210) in the GUI/VAT Document Type Format Code Setup (P75T011) program.

Create a GUI record for an existing sales order.

This task does not include assigning a GUI number.

To create a GUI record for a single sales order record, use the GUI/VAT SO Inquiry program (P75T4211). The system calls the GUI/VAT Create from Multi-SO program (R75T004O) to generate the record in the F75T004 and F75T005 tables.

To create GUI records for multiple sales order records, use the GUI/VAT Creation from Selected SO program (P75T004O). The system calls the GUI/VAT Create from Multi-SO program (R75T004O) to generate the record in the F75T004 and F75T005 tables.

For both interactive programs, the system displays records that exist in the F4211 table, or that exist in the both the F4211 and the F75T004 tables, depending on how you set the display option.

GUI/VAT Daily Processing (G75T110), GUI/VAT Creation from Selected SO to work with multiple records.

Access the GUI/VAT SO Inquiry program to work with a single record:

GUI/VAT Daily Processing (G75T110), GUI/VAT SO Inquiry to work with a single record.
Select Regional Info from the Form menu on the Customer Service Inquiry form in the Sales Order Entry program (P4210).

Modify an existing GUI record for a sales order.

Add additional GUI/VAT information such as assigning category codes to the transaction.

Process a sales order return for an invoice that has an associated GUI record.

GUI/VAT Transaction program (P75T004)

The system accesses GUI records for which a sales order transaction exists in the F4211 table.

GUI/VAT Daily Processing (G75T110), GUI/VAT Transaction - Sales

Create a GUI record when you enter an invoice.

This task does not include assigning a GUI number.

GUI/VAT Transaction (P75T004).

The system writes the record to the Customer Ledger (F03B11), Account Ledger (F0911), F75T004 and F75T005 tables.

Click OK on the GL Distribution form after entering an invoice for a sales order transaction.

Assign a GUI number to an existing GUI record.

You can assign a GUI number in two programs:

GUI/VAT Create from Multi-SO program (R75T004O).
The system assigns a GUI number only when you run this program in final mode.
GUI/VAT AR Inquiry program (P75T3B11).

For both of these programs, the system writes the GUI number to the P75T005 table.

You must have the segment numbers set up in the GUI/VAT Number Segment (Batch) Setup program (P75T014).

You can access the GUI/VAT Create from Multi-SO program in three ways:

GUI/VAT Daily Processing (G75T110), GUI/VAT Create from Multi-SO.
GUI/VAT Daily Processing (G75T110), GUI/VAT SO Inquiry.
The system launches the GUI/VAT Create from Multi-SO program when you select to create the GUI record.
GUI/VAT Daily Processing (G75T110), GUI/VAT Creation from Selected SO.
The system launches the GUI/VAT Create from Multi-SO program when you select to create the GUI record.

You can access the GUI/VAT AR Inquiry program in two ways:

GUI/VAT Daily Processing (G75T110), GUI/VAT AR Inquiry.
Select Regional Info from the Form menu on the Customer Ledger Inquiry form.

Print a GUI for GUI document types GUI or SRC.

Two print programs exist for GUI documents:

GUI/VAT Computer GUI Print - Sample (R75T004G)
GUI/VAT Computer GUI Print - Sample 1 (R75T004G1)

You can access the print programs in several ways:

GUI/VAT Daily Processing (G75T110), GUI/VAT Computer GUI Print - Sample
GUI/VAT Daily Processing (G75T110), GUI/VAT Computer GUI Print - Sample 1
GUI/VAT Daily Processing (G75T110), GUI/VAT Transaction - Sales
The print program to use must be set up for the declaration site.
Print Invoice (R42565)
If you are set up to use Taiwan localizations, the Print Invoice program calls the GUI/VAT Create from Multi-SO program, which in turn calls either the GUI/VAT Computer GUI Print - Sample or GUI/VAT Computer GUI Print - Sample 1 program, depending on your declaration site setup.

Create a GUI record for an existing accounts receivable invoice.

This task does not include assigning a GUI number.

To create a GUI record for a single accounts receivable record, use GUI/VAT AR Inquiry program (P75T3B11). The system calls the GUI/VAT Create from Multi-AR program (R75T004S) to generate the record in the F75T004 and F75T005 tables.

To create GUI records for multiple accounts receivable records, use the GUI/VAT Creation from Selected AR program (P75T004R). The system calls the GUI/VAT Create from Multi-AR program (R75T004S) to generate the record in the F75T004 and F75T005 tables.

For both of these interactive programs, the system displays records that exist in the F03B11 table, or that exist in the both the F03B11 and the F75T004 tables, depending on how you set the display options.

You can access the accounts receivable records in several ways:

GUI/VAT Daily Processing (G75T110), GUI/VAT AR Inquiry to work with a single record.
Select Regional Info from the Form menu on the Customer Ledger Inquiry form to work with a single record.
The system launches the GUI/VAT AR Inquiry program.
GUI/VAT Daily Processing (G75T110), GUI/VAT Creation from Selected AR to work with multiple records.

Void a GUI record.

Standard Invoice Entry.

When you void an invoice using the Standard Invoice Entry program, the system indicates that the GUI record is also voided by changing the tax type of the GUI record to F (void) in the F75T004 table.

GUI/VAT Daily Processing (G75T110), Standard Invoice Entry.