Methods S and I (Summary and Inclusion)

You assign method S when you want to use method O and summarize amounts for accounts at a lower level of detail. You use method S only in conjunction with method I.

• Assign method S to header accounts or detail accounts for which lower levels of detail exist.

  If you assign method S to a header account, the detail accounts that follow must be set up with the same cost code. If you assign method S to a detail account, accounts at a lower level of detail must exist for that cost code. That is, detail to summarize must exist.

• Assign method I to detail accounts only.

• The system summarizes amounts (AA, PA, and RBLA only) to calculate HA for accounts that are assigned methods S and I.

• For accounts that are assigned method S, the system uses method O to calculate HA and HU. The system uses F% for PC, if it is entered, otherwise it calculates PC using the formula (AA/HA) * 100.

• The system does not calculate HA, HU, or PC on accounts that are assigned method I.

The example shows how you might assign methods S and I to the accounts for the job:

Account Number	Level of Detail	Method
501.02200	4	D
501.02200.1340	8	S
501.02200.1341	9	I
501.02200.1342	9	I
501.02200.1343	9	I
501.02600	4	D
501.02600.1340	8	S
501.02600.1341	9	I
501.02600.1342	9	I
501.02600.1343	9	I

Note: The process of summarizing accounts requires a large amount of system resources and should be limited to situations in which it is necessary. For example, when you post amounts to one detail account, depending on how many detail accounts are summarized, the system must retrieve the appropriate amounts from all of the affected ledgers for all accounts that are summarized to recalculate and update the summary account. The more accounts that you summarize, the longer the process time.