Understanding Budget Revisions

You can change budget information by entering a budget revision, which is also referred to as a budget change order, using the Job Budget Revisions program (P510171). A budget revision updates the budget without changing the original budget information in the Account Balances table (F0902). Enter a budget revision for a monetary amount or a quantity.

You can enter budget revisions incrementally or cumulatively to amounts or units. For example, if the current units are 1000 and you want to reduce that number by 100, you can either enter an incremental change (–100) in the +/– Units field or you can enter 900 in the Cumulative Units field. You also can enter incremental or cumulative unit cost changes, which are multiplied by the units to determine the budget amount. The amount represents units multiplied by unit cost. Whichever method you select to update units, amounts, or unit costs, the system calculates either the incremental or cumulative change for the remaining fields.

Note: The system does not automatically adjust the current amount when you make changes to the current units (and vice versa).

Processing option settings determine which budget revision fields appear on the form, and whether you can enter incremental changes, cumulative changes, or both. You also set processing options to specify whether the system generates Account Detail (F0911) records as an audit trail.

Because you access the budget entry form from the Work with Job Master form, you must access the processing options for P510171 from the Application Versions Interactive program (P983051). The processing options that you access from the menu are for the Job Cost Master Revisions program (P51006) only.