Understanding Workfile Transaction Revisions

The transactions in the Billing Detail Workfile table (F4812) are the basis for the billing process. You should make any necessary additions and revisions to the workfile transactions before you continue with the billing process. Any changes that you make to a workfile transaction affect only the information in the workfile. The changes do not affect the source transactions in the Account Ledger table (F0911).

Note: For Service Billing, you cannot change or delete Service Management transactions in the workfile. You must process Service Management transactions through the JD Edwards EnterpriseOne Accounts Receivable system and make any adjustments in Service Management.

Revisions to the workfile include:

• Adding informational text that you want to print on an invoice.

• Adding any G/L transactions that were omitted from the workfile without running the Workfile Generation program (R48120) again.

• Correcting information such as the account number or work order number.

• Adding transactions directly to the workfile without entering them into the Account Ledger table (F0911) first; for example, you can add transactions for expense reports that have not yet been processed in the JD Edwards EnterpriseOne Accounts Payable system.

• Moving a workfile transaction from the active workfile to the Billing Workfile History table (F4812H) so that it is not included on an invoice.

Note: Depending on how you have set the Independent Rev/Inv Amounts and the Company Exceptions Used for Independent Rev/Inv Amounts check boxes in the Billing Constants program (P48091), the system either disables or enables the Total Revenue field for the transaction.

See Understanding Independent Revenue and Invoice Amounts.

Revised workfile transactions remain in the F4812 table. For audit purposes, the system retains a copy of the transaction prior to any changes in the F4812H table.