Understanding Account Distribution Information

You can enter any combination of these categories of account distribution information for each line item that you create in a change request:

Cost or budget information that is associated with the company.
Revenue information that is associated with the owner.
Subcontract information that is associated with suppliers.

You must enter a detail status code for each type of account (cost, revenue, or subcontract) for each line item. If the detail status code has a ledger type assigned to it, the status code causes the system to update the account balance for that ledger. You set up different status codes for each account type so that you can use the same account number for cost, revenue, and subcontract accounts and to cause the system to update different ledgers for the accounts.

You can enter account distribution information in either of these ways:

Enter multiple accounts.
When you enter multiple accounts, the system creates a separate line item for each account that you select from the G/L Account Search form. The system also supplies the description and unit of measure that are associated with the account. The system adds the line items, starting with the first blank line on the Change Request Entry form.
Enter accounts to line items one at a time.
This option is useful when you want to add accounts after the line items have been created. For example, if you access a line item that has only a cost account, you can manually add the information for a revenue account to the line.

Account distribution information is stored in the Change Request Master Table (F5301B) and the Change Request Details Table (F5311).