Cross-References for Promotional Items

During sales and purchase order entry, the system can automatically replace an item with a promotional item. Examples of promotional items include:

• A regular item with a coupon.

• A larger item, such as 10 percent additional quantity for free.

• An item with an additional item in the same package.

You specify prices for new items according to the price indicators that you assign using cross-reference information. You can establish only one promotional item for an item at a time.

You set up promotional item information at the customer or supplier level. For supplier promotions, you can order a regular item and replace it with the promotional item, or order the promotional item itself.

This table describes how the system handles promotional line items for sales orders and purchase orders:

Promotional Line Item	Description
Sales Order Entry (P4210)	For sales orders, the system cancels the original line item and adds a new promotional line item. If you specify the cross-reference type SP (Sales Promotional Item) in the Promotional Items processing option on the Cross Ref tab, the system searches the F4104 table for sales promotional items. If a promotional item exists, the system cancels the original order line and adds the promotional item to the order.
Purchase Orders (P4310)	For purchase orders, the system replaces the original line item with the values for the promotional line item and issues a warning. If you specify the cross-reference type PP (Purchasing Promotional Item) in the Promotional Items processing option on the Cross Ref tab, the system searches the F4104 table for promotional items and replaces the original item with the promotional item.

The system uses the F4104 table to process promotional items, as well as these activity status codes in UDC table (40/AT):

• 917: Added Promotional Item.

• 990: Canceled by Promotional Item.