Defaults

These processing options determine the default values that the R42800 program uses to create general ledger and accounts receivable entries.

1. Specific Date as A/R Invoice Date

Enter the invoice date for accounts receivable. If you enter a specific date, the system ignores the Select Date Value as A/R Invoice Date processing option.

2. Select Date Value as A/R Invoice Date

Specify the order processing date. Values are:

1: The system uses the date that the invoice was printed for the customer for those orders that were processed using the Print Invoices program (R42565).

2: The system uses the date that the order was confirmed for shipment for those orders that were processed using the Shipment Confirmation program (P4205).

3: The system uses the date that the program is run.

3. Specific Date as G/L Date

Enter the general ledger date, or enter a date with which the system enters the date based on order processing information.

If you enter a specific date, the system ignores the date in the Specific Date as A/R Invoice Date processing option.

4. Select Date Value as G/L Date

Specify the order processing date. Values are:

1: The system uses the date that the invoice was printed for the customer for those orders that were processed using the Print Invoices program (R42565).

2: The system uses the date that the order was confirmed for shipment for those orders that were processed using the Shipment Confirmation program (P4205).

3: The system uses the date that the program is run.

5. G/L Account Business Unit

Specify the business unit to which the system assigns general ledger entries if you do not specify a business unit in the AAIs. The system verifies the business unit that is associated with the account number in the AAI for that company, document type, and general ledger class. Values are:

Blank: The system uses a value of 3.

1: The system uses the detail business unit.

2: The system uses the sold to address book number.

3: The system uses the revenue business unit for all accounts except inventory. For inventory, the system uses the detail business unit.

6. Override Next Status Code

Enter a value from UDC 40/AT that is the next step in the order process. You must specify a UDC value that has been set up in the order activity rules based on the order type and the line type that you are using.

An override status is another allowed step in the process.

If you run the R42800 program in final mode, you should update status codes to 999 to ensure that the system does not retrieve orders that have been previously updated and process them using the R42800 program again.

7. Billing Remark

Specify that the system uses a memo-only field for reporting purposes. You can enter a three-character value that has been set up in UDC table 42/BR.

The system uses the billing remark to update the Alpha Name - Explanation field for the F0911 table. You can review the billing remark in the header portion of the journal entry if you run the Sales Journal program (R42810) before you run the R42800 program.

8. Customer Cross Reference

Specify the cross-reference code (UDC 41/DT) that identifies the customer item number.