Serial Number Access During Purchase Order Receipts

When you receive items into the warehouse, you can record serial number information. When you enter receipts for purchase orders, you must enter the receipt option based on the lot process type that exists in the Item Branch program (P41026).

If you enter the lot process type that indicates that the system assigns serial numbers based on a next number format or a date format, you must enter the option to Receive to Multiple Locations. The system prompts you to enter a quantity of one as quantity received. Based on a next number format or system date format, the system creates new locations in the F41021 table and retrieves the expiration date based on the shelf life that you entered in the P41026 program. You can also enter an expiration date for each serial number.

If you enter the lot process type that indicates that you must manually assign serial numbers, you must enter the option to Receive to Multiple Locations. The system prompts you to enter a quantity of one as quantity received, and the serial numbers, which the system can create as lots in the F41021 table, if necessary. The system retrieves the expiration date based on the shelf life that you entered in the P41026 program, or you can enter an expiration date for each serial number.

You must set the processing option in the PO Receipts program (P4312) to record serial number information to trace and track item information by serial number.