Setting Up Document Next Numbers

Access the Document Next Number form.

Document Type

Enter the user-defined code (UDC) (00/DT) that identifies the origin and purpose of the transaction. Several prefixes are reserved for document types such as vouchers, invoices, receipts, and time sheets.

Company

Enter the code that identifies a specific organization, fund, or other reporting entity. The company code must exist in the Company Constants table (F0010) and must identify a reporting entity that has a complete balance sheet. At this level, you can have intercompany transactions. You can use company 00000 for default values such as dates and automatic accounting instructions, but you cannot use company 00000 for transaction entries.

Header Business Unit

Verify or enter the business unit that is required for management reporting, such as a profit center, department, warehouse location, job, project, work center, branch/plant, and so forth.

Next Number Range 1

Enter the number the system uses the next time a document of the specified type is produced. This number must fall within the range that is designated in the Assigned From and Assigned To fields.

From

Enter the first number in the range of sequence numbers between which the document numbers should fall.

To

Enter the ending number in the range of sequence numbers between which the document numbers should fall.

I Y (year)

Insert digits in the document number to represent the fiscal year. Values are:

Y or 1: Embed the year. The last two digits of the fiscal year (04 from 2004) are imbedded in the first and second position of the resulting document number. For example, 04123456 would represent 2004 and 00123456 would be the sequential portion of the number.

S or 9: Embed the year. The last digit of the fiscal year (4 from 2004) are imbedded in the first position of the resulting document number. For example, 41234567 would represent 2004 and 01234567 would be the sequential portion of the number.

N or 0: Do not embed a digit in the document number.

I M (month)

Embed digits in the document number to represent the month. Values are:

Y or 1: Embed two digits. The digits representing the month (such as 03 for March) are embedded in the third and fourth positions of the resulting document number. For example, 03001234 would represent the 03 from March and 00001234 would be the sequential portion of the number. If the year is also imbedded, 04031234 would represent 04 from 2004 and 03 from March.

N or 0: Do not embed a digit in the document number.

Doc Co

Enter a number that, with the document number, document type, and general ledger date, uniquely identifies an original document such as invoice, voucher, or journal entry. If you use the Next Numbers by Company/Fiscal Year feature, the Automatic Next Numbers program (X0010) uses the document company to retrieve the correct next number for that company.