1. Work Orders Implementation Guide
  2. Speed Code Entry

Speed Code Entry

You can save time and reduce the possibility of data entry error by using speed codes when you add charges to work orders. Speed codes are a quick way of entering an account number that is already in the system so that you do not have to enter the information again. When you use speed code entry, the system:

  • Updates the account number with the business unit and the cost code (if available) from the work order.

  • Updates the Subledger field with the work order number.

  • Updates the Type field with a W (work order).

The code that you enter in the Account Number field for speed code entry depends on the system that you use to add charges to work orders, as follows:

System

Account Number Entry

Accounts Payable

Enter a back slash, work order number, a period, and an object account number (\WO.object account)

Example: \1919.SHOP

Inventory Management

Enter a back slash, work order number, a period, and an object account number (\WO.object account)

Example: \1919.SHOP

You must have installed these systems to use the Inventory Management system:

  • Inventory Base and Order Processing (system 40)

  • Inventory Management (system 41)

Time and Labor

Enter a back slash, work order number, and a period (\WO.)

Example: \1919.

You must have installed at least one of these systems:

  • Human Capital Management Foundation (system 05)

  • Stand-alone Time Accounting (system 05T)

  • Payroll (system 07)

  • Payroll (Canadian system 77)

In addition, you must set up accounting rules for work orders.