Understanding the Safety Features for Work Order Mass Updates

When working with mass updates, you could inadvertently change work orders that should not be changed. You can mitigate the possibility of accidental or unauthorized changes by using the safety features provided in the software. This table describes the safety features for the work order mass update process:

Feature	Description
Processing option: Maximum number of work orders allowed to be updated at one time	The Search for Work Orders (P48022) program includes a processing option that enables you to limit the number of work orders that can be selected for mass update at one time. The value that you specify for this processing option is displayed on the Search for Work Orders form in the Maximum # of Records Selected section. The Current # of Records Selected section displays the number of records selected. If you select more records than allowed and click the Work Order Mass Update button, the program displays an error message and does not enable you to continue until you deselect an adequate number of records.
Locking fields and hiding tabs	You can set up templates in the Work Order Mass Update Template program (P48710) to control the values used for updates. When you set up and use work order mass update templates, you can: Lock fields with no values to prevent users from entering update values. Lock fields with values to require that the values specified in the template are the values used for updates. Hide tabs to prevent the fields from appearing on the Work Order Mass Update form, and thus prevent any changes to the fields. Note that when you hide a tab, you also cause the system to ignore any values that are entered in the fields on the tab.
Draft update	You can process the work order mass updates in draft mode before processing in final mode so that you can review the records before committing the updates to the database. When you click the Draft Update button on the Work Order Mass Update form, the system performs validations and writes information about warnings and errors to the Work Center and to an audit report.
Draft report	When you run the draft update process, the system generates an audit report that you can use to view the results of the draft update process. The report also indicates the action that the system will perform in final update mode, such as updating or skipping the record. The program will always skip records with errors, and will update or skip records with warnings based on the Process Warnings processing option in the Work Order Mass Update program (P48714).
Display draft exceptions	After you run the work order mass update process in draft mode, you can click the Display Draft Exceptions button on the Work Order Mass Update form to view in the grid the records with errors and warnings.
Deselect records	After you review the records with warnings or errors, you can deselect the records that you do not want to process. The Work Order Mass Update batch program (R48714) does not process draft or final updates for work order records that have error messages. For work orders with warnings, you must deselect the records that you do not want to process if you set the Process Warnings processing option to updates records with warnings.
Confirmation required before final update	When you click the Final Update button to commit changes to the database, a confirmation window appears. The confirmation window informs you of how many records are selected for final update, and whether records with warnings will be processed.
Disable access to the Work Order Mass Update program	You can use the Search for Work Orders program as an alternative search program for any of the existing work order revisions programs. If you use the program for searching only, you can disable the access to the Work Order Mass Update program by disabling the update functionality in the version that you use for searching. Enter 1 in the Disable Work Order Mass Update Functionality processing option to disable access to the Work Order Mass Update program. Because the work order mass update process is designed to enable access to the draft and final update modes only through access from the Search for Work Orders program, disabling the functionality in the Search for Work Orders program prevents users from accessing it. Note that you cannot access the Work Order Mass Update interactive program directly from a menu option or from the Fast Path, and cannot run the Work Order Mass Update batch program (R48714) from batch version.
Exclude style items	If you work with the JD Edwards EnterpriseOne Apparel Management module, you can exclude style items from the search function, and thus from the update process. Processing options exist in the Search for Work Orders program that enable you to exclude style items, and to lock the check box that indicates that style items are excluded.
Role-based security	This standard JD Edwards EnterpriseOne functionality is available for the work order mass update process.
Record reservation	This standard JD Edwards EnterpriseOne functionality is used in the work order mass update process. If the work order is in use by another program or user, the Work Order Mass Update batch process (R48714) generates a record reservation error, skips the work order, and continues on to the next work order to process. Note that record reservation is not used for tenant work orders by the work order mass update process or the standard Tenant Work Order Revisions (P15248) program.
Data change tracker	This standard JD Edwards EnterpriseOne functionality is available when you use the work order mass update process. The software provides audit capability to select specific columns in a table for auditing. You can configure JD Edwards EnterpriseOne to generate an audit table when table records are inserted, updated, or deleted. The audit records contain data such as before and after values, time and date of the transaction, and the user who made the modification.