1. Procurement Management Implementation Guide
  2. Adding and Modifying Records for the Voucher Match Automation Process

Adding and Modifying Records for the Voucher Match Automation Process

You can add records to the F0411Z1 and F0411Z1T tables by using a batch process or by using the Batch Vouchers Revisions program (P0411Z1). When you add records that you want to match to receipts and purchase order using the VMA process, you must provide specific data for the process.

When you enable processing by the VMA process (the value in the Automation Flag field is 1), the system:

  • Does not populate the F0911Z1 table when you run the Batch Voucher Processor Report (R04110ZA) or when you manually add a record using the Batch Voucher Revisions program (P0411Z1).

  • Does not display the G/L Distribution form because records with a value of 1 are processed by only the VMA process.

    Instead, the VMA process populates the account distribution information using automatic accounting instructions (AAIs).

    See "Setting Up Automatic Accounting Instructions" in the JD Edwards EnterpriseOne Applications Financial Management Fundamentals Implementation Guide.

  • Restricts the data that you can modify, based on the process type of the record.

    For example, you can modify the Automation Rule field (data item ATRL) if the process type is 1, but you cannot modify it if the process type is 2. You cannot modify any fields if the process type is 4.

  • Restricts the data that you can modify, when you select the Single Voucher Per Invoice option.

    When you select the Single Voucher Per Invoice option, the system disables the automation rule field in the grid and you cannot override the value on the grid level. The system enters a default value from the supplier master record in the Automation Rule field that is in the header.

  • Restricts how you purge records from the F0411Z1 table.

Item information is required in the invoice information if you set up the supplier master record to use item information. When you add item information using the Batch Voucher Revisions program, the system adds the data to the F0411Z1T table.